Board Bylaws

Article I – Meetings

Section 1 – Regular Library Board Meeting shall be held once a month, unless otherwise determined by the Board.

Section 2 Special Board Meetings may be held if the need arises. Special Meetings shall be called by the President or by request of any three voting Board members.

Section 3 A quorum for a regular or special Board meeting shall be a simple majority of Board seats filled at the time of the meeting.

Article II – Officers and Elections 

Section 1 – The officers of the Library Board shall be a President, a Vice-President, and a Secretary.

Section 2 – The election of officers shall be held at the regular monthly June meeting. Officers assume their duties at the conclusion of the regular June meeting.

Section 3 – All Board members nominated must consent to have their names placed in nominations prior to the Board meeting at which nominations takes place.

Section 4 – Nominations for Library Board officers shall be made at the regular monthly meeting prior to the elections of officers. No nominations shall take place until after new appointments or reappointments are made by the Mayor at the second Council Meeting in April of each year.

Section 5 – When there is but one nominee for a position, the Secretary may be instructed to cast a unanimous ballot.

Section 6 – Board officers shall be limited to two (2) consecutive terms in the same office.

Article III – Payment of Bills

Section 1 – All payrolls, bills, vouchers, claims, etc. Submitted to the Library Board shall be reviewed and approved by voting members of the Board for payment by formal action.

Section 2 – Three voting Board members shall sign the vouchers and bills to authorize payment.

Section 3 – If it is impossible to obtain a quorum to officially approve bills, action can be taken, providing such action is confirmed at the next regular Board meeting.

Article IV – Library Board Committees 

Section 1 – The Library Board shall have four standing committees, Financial Affairs, Fund Raising, Operations, and Planning. The members shall be appointed by the President.

Section 2 – Special committees may be appointed on a need basis. These committees shall be appointed by the President, with the approval of the Board.

Section 3 – The Board President may rotate committee members annually whenever possible, keeping in mind the positive value of Board members working on several committees during their tenure on the Board.

Article V – Director of Library Services 

Section 1 – The Director of Library Services shall be the executive officer of the Board and shall have sole charge of the administration of the library under the direction and review of the Board.

Section 2 – The Director shall be responsible for the implementation of library policy, the employment, and supervision of staff, the care of library facilities and equipment, and the efficiency of library service to patrons for the operation of the library under the financial conditions established in the annual budget.

Section 3 – The Director or his/her designate shall attend all regular and special meetings of the Board.

Article VI – Amendments 

These bylaws may be amended by a majority vote of the Board at any regular meeting; providing such amendments have been presented in writing at a meeting previous to the one action is taken.

Article VII – Parliamentary Authority 

Robert’s Rules of Order shall be the parliamentary authority of the Board and shall govern all procedures not covered in the Bylaws.

Adopted: 4/26/79

Article IV – Section 1&2

Revised: 2/28/89

Article IV – Section 3

Adopted: 11/8/84

Article II – Sections 1, 2, 3,4,5,6

Adopted: 12/10/86

Article II – Section 2&4

Revised 8/20/90

Article I – Section 3

Article II – Section 6

Adopted: 12/14/94

Article I – Section 3

Revised: 6/13/2002

Article IV – Section 1

Revised: 11/14/2002

Article I – Section 1

Article II – Section 2

Article IV – Section 1

Revised: 5/13/2004

Reconfirmed: 11/13/2008

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