OCONOMOWOC PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
REGULAR BOARD MEETING
April 11, 2019
CALL TO ORDER
M. Mulder called the meeting to order at 6:08 pm. Agenda was properly posted.
ROLL CALL
MEMBERS PRESENT
L. Baudoin, D. Knutson, S. Homberg, M. Mulder, M. Rosek, H. Schick
MEMBERS ABSENT
O. Foat, M. Krahn, K. Nelson
STAFF PRESENT
B. Bleck, L. Radder
MINUTES
H. Schick moved to approve the minutes of the March 14, 2019 Regular Board Meeting with correction noted by
D. Knutson. D. Knutson seconded and motion carried.
COMMENTS FROM THE AUDIENCE
There were no audience or comments.
FINANCIAL AND STATISTICAL REPORTS
The March 2019 financial report was reviewed.
The March 2019 statistical report was reviewed.
STATS UP YTD STATS DOWN YTD
Collection items cataloged; items received Collection items in-process
Circulation City & Waukesha County; total circulation by all cardholders; items circulated for all audiences Circulation Dodge, Jefferson, & Washington Counties
Services reference questions Services visits; internet use
Programs kids' programs & attendance (school visits) Programs adult programs; YA attendance; total programs and attendance
VOUCHERS
March 2019 vouchers totaling $32,556.94 were approved.
COMMUNICATIONS AND ANNOUNCEMENTS
The March 2019 newsletter and recent articles were included in the board packet.
REPORTS
COMMITTEE REPORTS (only bold committees will present)
Facilities Committee
Members - M. Krahn, D. Murray, H. Schick, M. Frye, O. Foat
Last Meeting - December 13, 2018
Next Meeting - Thursday, June 13, 2019 at 5 pm

Reported at the December 13, 2018 Regular Board meeting.

Planning Committee
Members - H. Schick, D. Knutson, L. Baudoin, M. Mulder
Last Meeting - December 10, 2018
Next Meeting - March 14, 2019 at 6 pm
Reported at the December 13, 2018 Regular Board Meeting.
Nominating Committee
Members - M. Krahn, O. Foat, L. Baudoin, D. Knutson
Last Meeting - April 10, 2019
Next Meeting - April 2020
Reported at the April 11, 2019 Regular Board Meeting.
MEETING NOTES
O. Foat called the meeting to order at 5:38 pm.
Members Present - M. Krahn, L. Baudoin, O. Foat
Members Absent - D. Knutson
REVIEW AND DISCUSSION
The committee suggested nominees for the 2019-2020 officer positions -
      • President (June 2019-June 2020): Matt Mulder
      • Vice President (June 2019-June 2020): Orlin Foat
      • Secretary (June 2019-June 2020): Lisa Baudoin
M. Krahn moved to nominate the current officers to serve another term. L. Baudoin seconded. M. Krahn moved to adjourn the meeting at 5:50 pm.
Finance Committee
Members - M. Mulder, M. Krahn, D. Knutson, M. Rosek
Last Meeting - July 9, 2018
Next Meeting - July 2019
Reported at the July 12, 2018 Regular Board Meeting.
Operations Committee
Members - M. Krahn, M. Mulder, L. Baudoin, O. Foat
Last Meeting - April 10, 2019
Next Meeting - Thursday, May 9, 2019 5:30 pm
Reported at the April 11, 2019 Regular Board Meeting.
MEETING NOTES
M. Krahn called the meeting to order at 5:56 pm.
Members Present - M. Krahn, L. Baudoin, O. Foat
Members Absent - M. Mulder
REVIEW AND DISCUSSION

B. Bleck researched information security and shared a draft of the Information Security Policy. Information Security is the administrative, technical, and physical safeguards the Oconomowoc Public Library uses to access, collect, distribute, process, protect, store, use, transmit, dispose of, or otherwise handle electronic information. The Library will protect information from unauthorized access. The Library will ensure that the accessing, handling, sharing and disposing of information complies with policies of the Oconomowoc Public Library, the City of Oconomowoc, Bridges Library System/CAFÉ, and all applicable local, state, and federal laws. This policy covers all electronic data resources in the Library. It applies equally to network servers, workstations, staff and public networks, network equipment, telecommunications equipment, and peripherals, such as printers, within the library. The policy applies to all library staff, patrons, and others using the library’s computer resources. The policy covers roles and responsibilities, equipment security, network security, hardware and software, incident reporting and response, and computer and internet acceptable use.
The committee suggested postponing presentation to the full board. They asked B. Bleck to review the procedure for off-site backup and whether it should be stored on city property. She will also find out if remote access from an off-site computer is possible.
The next meeting was scheduled for May 9, 2019 at 5:30 pm.
L. Baudoin moved to adjourn the meeting at 6:43 pm.

Fundraising Committee
Members - L. Baudoin, D. Knutson, H. Schick
Last Meeting - March 1, 2018
Next Meeting - as needed
Reported at the March 15, 2018 Regular Board Meeting.
Art Committee
Members - K. Nelson, H. Schick, H. Kramer
Last Meeting - October 10, 2016
Next Meeting - as needed
Reported at the October 13, 2016 Regular Board Meeting.
BOARD PRESIDENT REMARKS
M. Mulder shared that one of the goals in the 2019 Business Plan is to create a strategic plan. He and B. Bleck have discussed the creation of a strategic plan for the library and they will share more information with the full board and staff in the upcoming months.
DIRECTOR'S REPORT
BUDGET/FINANCE
The building maintenance team is working on adding several new lights in the library, to brighten up some areas in the Large Print and Spanish Language sections.
COLLECTION DEVELOPMENT/REFERENCE
A board member asked if Palmyra charges a deposit when checking out their kayaks to patrons. B. Bleck learned that Palmyra charges a $40 deposit.
COMMUNICATIONS
This is an excerpt from an email from a very satisfied patron: “WOW!!!! I just returned from the library about 10 minutes with my first hot spot. I was VERY nervous as new-to-me technology scares me!!! BUT, this was SO easy. I simply unplugged my current router, turned on the library hot spot, entered the password, and boom!! Everything is working!!! This is so cool!!!”
CONTINUED SYSTEM INVOLVEMENT/AUTOMATION
A few nice updates to how our patrons will experience our automated system: The email address that sends patron notifications when holds are available, almost-overdue reminders has been “holds@cooney.lib.wi.us”, which confuses patrons. To reflect the wider range of emails that come from the library’s automated system, the email address will now be notices@cooney.lib.wi.us. Also, soon patrons will be able to choose to receive an electronic receipt instead of a paper one. Finally, patrons will also receive a second automated reminder if they do not pick up their hold(s) after the first reminder.
FRIENDS OF OPL
The Friends book sale will be Friday, April 12 through Sunday April 14. Board members are dues-free member of the Friends, and are entitled to attend the “members only” part of the sale, which is 4-6 pm on Friday April 12.
PERSONNEL/CONTINUING EDUCATION
The Common Council approved the Memorandum of Understanding (MOU) for the library board to add a non-voting ex officio member from Jefferson County. Now the MOU goes before the Jefferson County Board for their consideration.
PLANNING
A progress report on first quarter goals was included in the board packet.
PROGRAMMING
A board member asked last month if we would be regularly checking Home Service volunteers’ auto insurance. The City has advised us to check volunteers’ auto insurance annually, and this is now included in the Home Service procedure.
NEW BUSINESS
First quarter Business Plan update
Progress of first quarter Business Plan goals was included in the board packet. 
Consider/Act on Approving Allowable Costs Worksheet
Bridges Library System collects financial data to calculate the county reimbursement formula as a part of their annual budget process. This form needs to be approved by the board and returned to Bridges by May 1. H. Schick moved to approve the Allowable Costs Worksheet. L. Baudoin seconded. 
First reading of Information Security Policy
Per the Business Plan, OPL needs an Information Security Policy. The Operations Committee met April 10 and asked B. Bleck to obtain additional information for them to review before presenting the policy to the full board. H. Schick moved to postpone the first reading of the Information Security Policy. D. Knutson seconded. 
ADJOURN
There being no further business to properly come before this board, motion to adjourn was made by H. Schick, D. Knutson seconded. Meeting adjourned at 6:43 pm.
Lissa Radder, Administrative Coordinator
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