OCONOMOWOC PUBLIC LIBRARY
BOARD OF TRUSTEES
 
MINUTES
REGULAR BOARD MEETING
August 8, 2019
CALL TO ORDER
M. Mulder called the meeting to order at 6:05 pm. Agenda was properly posted.
ROLL CALL
MEMBERS PRESENT
O. Foat, L. Baudoin, J. Chapiewsky, D. Knutson, L. Kowieski, K. Nelson, M. Mulder, H. Schick
MEMBERS ABSENT
S. Homberg
STAFF PRESENT
B. Bleck, L. Radder
MINUTES
D. Knutson moved to approve the minutes of the July 11, 2019 Regular Board Meeting. L. Kowieski seconded and motion carried.
COMMENTS FROM THE AUDIENCE
There were no audience or comments.
FINANCIAL AND STATISTICAL REPORTS
The July 2019 financial report was reviewed.
The July 2019 statistical report was reviewed.
STATS UP YTDSTATS DOWN YTD
Collectionitems catalogedCollection 
Circulationcity; Waukesha County; total circ; adult & juvenile cardholders & items; outreach; renewals & holds filledCirculationDodge, Jefferson, & Washington Counties
Servicesreference questions; room reservationsServiceslibrary visits; internet uses
Programsadult reading registrations; total summer reading participation (2,149 all ages); community program attendance; teen attendanceProgramskids & teen reading registrations; adult & kids attendance; total programs & attendance
VOUCHERS
July 2019 vouchers totaling $26,340.67 were approved.
COMMUNICATIONS AND ANNOUNCEMENTS
The August 2019 newsletter and recent articles were included in the board packet.
REPORTS
COMMITTEE REPORTS (only bold committees will present)
  • Facilities Committee - D. Murray, H. Schick, M. Frye, O. Foat
    Last Meeting - December 13, 2018; Next Meeting - to be scheduled
  • Planning Committee - H. Schick, D. Knutson, L. Baudoin, M. Mulder
    Last Meeting – March 14, 2019; Next Meeting - to be scheduled
  • Nominating Committee – D. Knutson, O. Foat
    Last Meeting – April 10, 2019; Next Meeting – April 2020
  • Finance Committee – M. Mulder, D. Knutson, L. Kowieski
    Last Meeting - June 12, 2019; Next Meeting - to be scheduled
  • Operations Committee – L. Baudoin, M. Mulder
    Last Meeting - May 9, 2019; Next Meeting - as needed
  • Fundraising Committee – L. Baudoin, D. Knutson, H. Schick
    Last Meeting - March 1, 2018; Next Meeting - as needed
  • Art Committee – K. Nelson, H. Schick, H. Kramer
    Last Meeting - October 10, 2016; Next Meeting - as needed
BOARD PRESIDENT REMARKS
M. Mulder discussed creating a strategic plan. The board will view a strategic planning webinar at the September meeting.
 
[spacer height="10px"]He shared information on a possible service for collaborating with community organizations by providing library collections and displays associated with their events or causes. 
BOARD MEMBER REMARKS
H. Schick shared recent articles.
 
[spacer height="10px"]L. Kowieski suggested collaborating with the Oconomowoc Historical Society to narrate the historic lake walk on a device available for check out at the library.
 
[spacer height="10px"]He also suggested that the library may be able to find ways to share information on Oconomowoc's sister city, Dietzenbach, Germany.
 
[spacer height="10px"]D. Knutson complimented the library staff on all the great summer library programs.
 
The board discussed the possibility of having a book drop off and pick up at the YMCA. 
DIRECTOR'S REPORT
BUDGET/FINANCE
B. Bleck shared with the City’s Finance Department the Board’s feedback on the library’s operating and capital budget. She will update the board as the budget process continues.
COLLECTION DEVELOPMENT/REFERENCE
Hotspots are going to transition to be Lucky Day items. Circulating the hotspots as holdable items has presented some challenges. Transitioning them to Lucky Day will resolve the issues.
CONTINUED SYSTEM INVOLVEMENT/AUTOMATION
You will receive an invitation for the Bridges Trustee Dinner at the meeting. The dinner will be on Wednesday, September 25 from 5 to 8:30 pm at the Ingleside. 
LIBRARY OPERATIONS
We have a new logo! Notice how the outline of it suggests a book shape, and how it says “your” and “our” library. Credit goes to Lissa Radder for realizing you could make the words line up that way! A big thank you to Jennie Fidler and Lissa for their thoughtful hard work on this project. We will roll out the new logo soon, once the style guide we are developing is further along.
PERSONNEL/CONTINUING EDUCATION
Our circulation staff member Michaela Gomes will resign her position in August. Michaela has offered outstanding service at the checkout desk for many years. We have begun working on posting for her replacement.
 
[spacer height="10px"]Our Summer Library Program Assistant, Kate Herne, is wrapping up her time here. She was indispensable this summer, and we will miss her.
PROGRAMMING
Patron response to the summer reading programs and the summer events was outstanding, with lots of positive feedback from all ages.
NEW BUSINESS
Consider/Act on offering pilot Explore Pass program
[spacer height="10px"] A patron has offered to fund a visitor pass to a museum and the zoo for the library to circulate. This would be a pass that an individual or family could check out from the library, which would allow them to visit the zoo or the museum. It's a very generous offer, and a wonderful idea, as it's an innovative way to serve our mission to meet the educational, informational, cultural, and recreational needs of our community.
[spacer height="10px"]D. Knutson moved to offer a pilot Explore Pass program.

Consider/Act on loan periods, fines, and fees for Explore Passes
Several other Bridges libraries have been circulating passes for cultural institutions for several years, and have logical policies and fines we can adapt, which fit with our local practice:
    • Three-day loan period: One day to check out the pass, one day to use it, one day to return it.
    • Circulates as a Lucky Day item – no holds, no renewals
    • No grace period, circulates only to patrons age 16 and up (like the hotspots)
    • $50/day overdue
    • Replacement cost $150
      • Lost or damaged packaging: $5
H. Schick moved to accept the loan periods, fines, and fees for the Explore Pass memberships. 
[spacer height="10px"]Update Public Computer Internet Use Policy
This is just a simple switch from 30-minute internet sessions to 60-minute sessions. As you are aware, the library has been testing out this new session length for several months. The testing period has gone very well, with no problems.
[spacer height="10px"]D. Knutson moved to update the Public Computer Internet Use Policy, H. Schick seconded.
ADJOURN
There being no further business to properly come before this board, motion to adjourn was made by H. Schick, O. Foat seconded. Meeting adjourned at 7:46 pm. 
Lissa Radder, Administrative Coordinator