August 9, 2018 Regular Board Meeting Minutes

FINANCIAL AND STATISTICAL REPORTS

July financial reports were reviewed.
[spacer height="10px"]July statistics were reviewed.

STATS UP YTD		STATS DOWN YTD
Collection	adult and juvenile DVDs, CDs, and CD books; juvenile books	Collection	adult books
Circulation	all circulation by patron location is up; adult and outreach circulation; renewals and holds	Circulation	juvenile circulation; ILLs
Patrons	new adult and new juvenile registration; total adult and resident patrons	Patrons	total juvenile patrons and total patrons
Services	library visits; room reservations; internet uses; exams	Services	reference questions; Wi-Fi uses
Programs	all program attendance is up; number of adult and juvenile programs	Programs	total number of programs
Web	web email stats; Facebook likes	Web	web visits; new subscribers; Facebook stats

Facilities Committee

Members - M. Krahn, D. Murray, H. Schick, M. Frye, O. Foat

Last Meeting - August 9, 2018

Next Meeting - December 13, 2018 6:00 pm

Reported at the August 9, 2018 Regular Board meeting.

M. Krahn called the meeting to order at 6:15 pm. Members present - M. Krahn, D. Murray, H. Schick, O. Foat.

[spacer height="10px"]REVIEW AND DISCUSSION

Accessiblility Scan

Bridges is funding an accessibility scan for the library on September 13 at 9:00 am. D. Murray has documents from a previous accessibility study and will provide those for reference.

Review community needs assessment results

The results of the community needs assessment that relate to library spaces were discussed. Flexible use of capital items purchased was encouraged by the city finance department.

DDC/VFD update

D. Murray reported the system is working great and we are already noticing a cost savings.

LTFP wishes

This was postponed for discussion at the next committee meeting.

Parking sign update

B. Bleck reported about the parking signs The library was inadvertently left out of the design and installation. She is investigating the possibility of adding riders to the current signs better identifying library parking.

Operating budget update

This was postponed for discussion at the next committee meeting.

Discuss noise control options

B. Bleck has an intern working with her this fall. She has asked her to research noise control possibilities.

Next Meeting Agenda - December 13, 2018 6pm

Accessibility Scan Results
LTFP
Signs
Operating Budget
Noise Control Options

Meeting adjourned at 6:55 pm.

DIRECTOR’S REPORT

[spacer height="10px"]BUDGET/FINANCE

[spacer height="10px"]The library’s budget has been submitted to the City. The Common Council and City staff will work through Long-term Financial Plan in September and the budget in October. The public hearing and budget adoption will take place in November.

[spacer height="10px"]BUILDING/FACILITIES

[spacer height="10px"]Staff are pricing options for replacing the carpet in the Lyke Room.

[spacer height="10px"]COLLECTION DEVELOPMENT/REFERENCE

[spacer height="10px"]The board approved having local history materials re-bound using gift fund dollars. H. Kramer and the part-time reference staff are preparing those materials to go to Grimm Book Bindery in Madison. This requires documentation for each item and determining what kind of treatment is appropriate for each volume.

[spacer height="10px"]COMMUNICATIONS

[spacer height="10px"]The board received a copy of an email to Matt Mulder from John Thompson, Chair of the PLSR Steering Committee.

[spacer height="10px"]CONTINUED SYSTEM INVOLVEMENT/AUTOMATION

[spacer height="10px"]Using this year’s Innovation and Improvement Grant from Bridges (amount: $1,515), OPL will bring a Crisis Prevention Institute (CPI) “Prepare Training Program” (PTP) to Oconomowoc. This is a train-the-trainer on verbal and non-verbal tactics to de-escalate difficult and hostile encounters before those encounters become a crisis. The total cost to attend/host the training is $2,250. B. Bleck will be seeking outside donations to cover the rest of the cost to host/attend this program. CPI is based in Milwaukee, but hosts programs throughout North America. Their trainings draw people from various industries and from near and far. B. Bleck will be the library staff member to host/attend this training, then she will train OPL staff and anyone else interested in receiving the training: City staff, other library staffers around southeast Wisconsin or statewide, and community groups.

[spacer height="10px"]FRIENDS OF OPL

[spacer height="10px"]The Friends 125th Anniversary Party Planning Committee has a great celebration planned for Saturday August 25 from 2 to 5 pm. Matt Mulder will say a few words, as will Mayor Nold and B. Bleck.

[spacer height="10px"]PERSONNEL/CONTINUING EDUCATION

[spacer height="10px"]The interviews for the vacant Circulation Clerk position are complete. We are now in the process of checking references.

[spacer height="10px"]PLANNING

[spacer height="10px"]The Common Council formally adopted the City’s Strategic Plan, which is available on the City’s website.

[spacer height="10px"]PROGRAMMING

[spacer height="10px"]This year, the library is trying a “Back to School Reading Challenge,” to keep kids reading between the time the summer reading program is done and the beginning of the school year.

NEW BUSINESS

[spacer height="10px"]Public Library System Redesign (PLSR) update

[spacer height="10px"]B. Bleck updated the board on the status of the Public Library System Redesign (PLSR) project. B. Bleck attended a summit in Steven's Point to review the two models being proposed. The board's letter was submitted to the steering committee but, unfortunately, was not provided in the summit packet. The steering committee members did receive the letter. There will be a public comment period following the summit.

[spacer height="10px"]Consider/Act on adjusting start time of library board meetings

[spacer height="10px"]B. Bleck proposed starting the board meetings earlier in the evening. She shared her rationale including security and open meetings compliance. H. Schick moved to postpone discussion until the September board meeting to get the input from absent board members. M. Rosek seconded

[spacer height="10px"]Discuss results of question 3 in Community Needs Assessment: Primary methods used to access information about the library

[spacer height="10px"]Results of the study showed the newspaper and the library website are the primary source of information about the library.