OCONOMOWOC PUBLIC LIBRARY
BOARD OF TRUSTEES
 
MINUTES
REGULAR BOARD MEETING
AUGUST 9, 2018
CALL TO ORDER
M. Mulder called the meeting to order at 7:07 pm. Agenda was properly posted.
ROLL CALL
[spacer height="10px"]MEMBERS PRESENT
[spacer height="10px"]O. Foat, D. Knutson, M. Krahn, M. Mulder, K. Nelson, H. Schick, M. Rosek
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MEMBERS ABSENT
[spacer height="10px"]L. Baudoin, S. Homberg
[spacer height="10px"]STAFF PRESENT
[spacer height="10px"]B. Bleck, L. Radder
MINUTES
M. Krahn moved to approve the minutes of the July 12, 2018 Regular Board meeting. O. Foat seconded and motion carried.
COMMENTS FROM THE AUDIENCE
There were not audience or comments.
FINANCIAL AND STATISTICAL REPORTS
July financial reports were reviewed.
[spacer height="10px"]July statistics were reviewed.
STATS UP YTDSTATS DOWN YTD
Collectionadult and juvenile DVDs, CDs, and CD books; juvenile books
Collectionadult books 
Circulationall circulation by patron location is up; adult and outreach circulation; renewals and holds
Circulationjuvenile circulation; ILLs 
Patronsnew adult and new juvenile registration; total adult and resident patrons
Patronstotal juvenile patrons and total patrons 
Serviceslibrary visits; room reservations; internet uses; exams
Services reference questions; Wi-Fi uses
Programs all program attendance is up; number of adult and juvenile programsProgramstotal number of programs 
Webweb email stats; Facebook likes Webweb visits; new subscribers; Facebook stats 
VOUCHERS
July 2018 vouchers totaling $24,033.87 were approved. 
COMMUNICATIONS AND ANNOUNCEMENTS
The July newsletter and recent news articles were included in the board packet.
REPORTS
COMMITTEE REPORTS (only bold committees will present)
Facilities Committee
Members - M. Krahn, D. Murray, H. Schick, M. Frye, O. Foat
Last Meeting - August 9, 2018
Next Meeting - December 13, 2018 6:00 pm
Reported at the August 9, 2018 Regular Board meeting.
M. Krahn called the meeting to order at 6:15 pm. Members present - M. Krahn, D. Murray, H. Schick, O. Foat. 

[spacer height="10px"]REVIEW AND DISCUSSION

Accessiblility Scan

Bridges is funding an accessibility scan for the library on September 13 at 9:00 am. D. Murray has documents from a previous accessibility study and will provide those for reference.

Review community needs assessment results

The results of the community needs assessment that relate to library spaces were discussed. Flexible use of capital items purchased was encouraged by the city finance department. 

DDC/VFD update

D. Murray reported the system is working great and we are already noticing a cost savings. 

LTFP wishes

This was postponed for discussion at the next committee meeting.

Parking sign update

B. Bleck reported about the parking signs The library was inadvertently left out of the design and installation. She is investigating the possibility of adding riders to the current signs better identifying library parking.

Operating budget update

This was postponed for discussion at the next committee meeting.

Discuss noise control options

B. Bleck has an intern working with her this fall. She has asked her to research noise control possibilities. 

Next Meeting Agenda - December 13, 2018 6pm

Accessibility Scan Results
LTFP
Signs
Operating Budget
Noise Control Options

Meeting adjourned at 6:55 pm.

Planning Committee
Members - H. Schick, D. Knutson, L. Baudoin, M. Mulder
Last Meeting - March 15, 2018
Next Meeting - Thursday, October 11, 2018 6:00pm
Reported at the March 15, 2018 Regular Board meeting.
Nominating Committee
Members – D. Knutson, M. Krahn, O. Foat
Last Meeting – April 12, 2018
Next Meeting – Thursday, April 11, 2019 6:30pm
Reported at the May 11, 2018 Regular Board meeting.
Finance Committee
Members - M. Mulder, M. Krahn, D. Knutson
Last Meeting - July 9, 2018
Next Meeting - June 2019
Reported at the July 12, 2017 Regular Board meeting.
Operations Committee
Members - L. Baudoin, M. Krahn, M. Mulder
Last Meeting - August 10, 2017
Next Meeting - as needed
Reported at the August 10, 2017 Regular Board meeting.
Fundraising Committee
Members - L. Baudoin, D. Knutson, H. Schick
Last Meeting - March 1, 2018
Next Meeting - 
Reported at the March 15, 2018 Regular Board meeting.
Art Committee
Members - K. Nelson, H. Schick, H. Kramer
Last Meeting - October 10, 2016
Next Meeting - as needed
Reported at the October 12, 2016 Regular Board meeting.
BOARD PRESIDENT REMARKS
There were no board president remarks.
BOARD MEMBER REMARKS
There were no board member remarks.
DIRECTOR’S REPORT 

[spacer height="10px"]BUDGET/FINANCE

[spacer height="10px"]The library’s budget has been submitted to the City. The Common Council and City staff will work through Long-term Financial Plan in September and the budget in October. The public hearing and budget adoption will take place in November.

[spacer height="10px"]BUILDING/FACILITIES

[spacer height="10px"]Staff are pricing options for replacing the carpet in the Lyke Room.

[spacer height="10px"]COLLECTION DEVELOPMENT/REFERENCE

[spacer height="10px"]The board approved having local history materials re-bound using gift fund dollars. H. Kramer and the part-time reference staff are preparing those materials to go to Grimm Book Bindery in Madison. This requires documentation for each item and determining what kind of treatment is appropriate for each volume.

[spacer height="10px"]COMMUNICATIONS

[spacer height="10px"]The board received a copy of an email to Matt Mulder from John Thompson, Chair of the PLSR Steering Committee.

[spacer height="10px"]CONTINUED SYSTEM INVOLVEMENT/AUTOMATION

[spacer height="10px"]Using this year’s Innovation and Improvement Grant from Bridges (amount: $1,515), OPL will bring a Crisis Prevention Institute (CPI) “Prepare Training Program” (PTP) to Oconomowoc. This is a train-the-trainer on verbal and non-verbal tactics to de-escalate difficult and hostile encounters before those encounters become a crisis. The total cost to attend/host the training is $2,250. B. Bleck will be seeking outside donations to cover the rest of the cost to host/attend this program. CPI is based in Milwaukee, but hosts programs throughout North America. Their trainings draw people from various industries and from near and far. B. Bleck will be the library staff member to host/attend this training, then she will train OPL staff and anyone else interested in receiving the training: City staff, other library staffers around southeast Wisconsin or statewide, and community groups.

[spacer height="10px"]FRIENDS OF OPL

[spacer height="10px"]The Friends 125th Anniversary Party Planning Committee has a great celebration planned for Saturday August 25 from 2 to 5 pm. Matt Mulder will say a few words, as will Mayor Nold and B. Bleck. 

[spacer height="10px"]PERSONNEL/CONTINUING EDUCATION

[spacer height="10px"]The interviews for the vacant Circulation Clerk position are complete. We are now in the process of checking references. 

[spacer height="10px"]PLANNING

[spacer height="10px"]The Common Council formally adopted the City’s Strategic Plan, which is available on the City’s website.

[spacer height="10px"]PROGRAMMING

[spacer height="10px"]This year, the library is trying a “Back to School Reading Challenge,” to keep kids reading between the time the summer reading program is done and the beginning of the school year.

NEW BUSINESS
[spacer height="10px"]Public Library System Redesign (PLSR) update
[spacer height="10px"]B. Bleck updated the board on the status of the Public Library System Redesign (PLSR) project. B. Bleck attended a summit in Steven's Point to review the two models being proposed. The board's letter was submitted to the steering committee but, unfortunately, was not provided in the summit packet. The steering committee members did receive the letter. There will be a public comment period following the summit. 
[spacer height="10px"]Consider/Act on adjusting start time of library board meetings
[spacer height="10px"]B. Bleck proposed starting the board meetings earlier in the evening. She shared her rationale including security and open meetings compliance. H. Schick moved to postpone discussion until the September board meeting to get the input from absent board members. M. Rosek seconded
[spacer height="10px"]Discuss results of question 3 in Community Needs Assessment: Primary methods used to access information about the library
[spacer height="10px"]Results of the study showed the newspaper and the library website are the primary source of information about the library.
ADJOURN
There being no further business to properly come before this board, motion to adjourn was made by H. Schick, M. Rosek seconded. Meeting adjourned at 7:59 pm.
 
Lissa Radder, Administrative Coordinator