OCONOMOWOC PUBLIC LIBRARY
BOARD OF TRUSTEES
 
MINUTES
REGULAR BOARD MEETING
December 14, 2017
 
CALL TO ORDER
M. Krahn called the meeting to order at 7:03 pm.
 
ROLL CALL
MEMBERS PRESENT
L. Baudoin, O. Foat, D. Knutson, M. Krahn, K. Nelson, M. Rosek, H. Schick
MEMBERS ABSENT
M. Mulder
STAFF PRESENT
B. Bleck, L. Radder
 
MINUTES
H. Schick moved to approve the minutes of the November 9, 2017 Regular Board Meeting. Motion carried.
 
COMMENTS FROM THE AUDIENCE
There were not audience or comments.
 
FINANCIAL AND STATISTICAL REPORTS
November 2017 financial report was reviewed.
November 2017 statistics were reviewed.
STATS UP YTD STATS DOWN YTD
Collection adult CD books; adult DVDs/Blu-Ray; all juvenile materials Collection adult books and music CDs
Circulation City; other counties; total circulation; adult circulation; OverDrive; renewals; holds filled; ILL requests and items filled for Oconomowoc Circulation Waukesha, Dodge, and Jefferson counties; juvenile circulation; ILLs filled by Oconomowoc
Patrons new adult; new juvenile; new resident; total resident patrons Patrons n/a
Services library visits; internet uses; exams Services room reservations; reference questions
Programs teen programs Programs adult programs and attendance; juvenile programs and attendance; teen attendance
Web new email subscribers; Facebook reach Web web visits
VOUCHERS
 November vouchers totaling $18,024.60 were approved.
 
COMMUNICATIONS AND ANNOUNCEMENTS
The December newsletter and November articles were included in the board packets.
 
REPORTS
 
COMMITTEE REPORTS (only bold committees will present)
Facilities Committee Members – M. Krahn, D. Murray, H. Schick, M. Frye, O. Foat
  Last Meeting –  December 14, 2017 Next Meeting –  Thursday, May 10, 2018
  Reported at the December 14, 2017 Regular Board meeting.

The Facilities Committee met on December 14, 2017.
M. Krahn called the meeting to order at 6:07 pm.
Members present – M. Krahn, O. Foat, D. Murray, H. Schick. M. Frye was absent.
 
Review and Discussion
Long-term planning
City Council approved long-term capital projects through 2018. They are going through the process of strategic planning and any future projects will be evaluated at a later date.
 
Install of a DDC/VFD pneumatic control system was approved for 2018.
 
Update on accessibility scan
Bridges Library System has allocated funds in their 2018 for system libraries interested in doing an accessibility scan.
 
Update on study rooms
Study room updates are almost complete. Insulation will be blown into the walls early in 2018. Feedback on the updates have been very positive. New features include white boards and height adjustable tables.
 
Update on Community Needs Assessment
 More than 230 city surveys and over 100 TNR studies have been returned. Analysis will take place after the new year.
 
Feedback/update from staff on new desks has been positive.
 
The next meeting was scheduled for May 10, 2018 at 6:00 pm.
Items to be discussed at next meeting –
  • Review accessibility scan
  • Community needs results
  • DDC update
  • LFTP wishes
  • Parking sign update
  • Operating budget update

H. Schick moved to adjourn the meeting, O. Foat seconded. Meeting adjourned at 6:37 pm.

Planning Committee Members – H. Schick, D. Knutson, L. Baudoin, M. Mulder
  Last Meeting –  December 14, 2017 Next Meeting –  Thursday, March 8 , 2017 at 6:30 pm
  Reported at the December 14, 2017 Regular Board meeting.

The Planning Committee met on December 14, 2017.
H. Schick called the meeting to order at 6:47 pm.
Members present – M. Krahn, O. Foat, L. Baudoin, H. Schick. D. Knutson
 
Review and Discussion
Revisions to the 2018 Business Plan Goals were discussed.
 
M. Krahn moved to approve the 2018 Business Plan Goals for presentation to the full board. D. Knutson seconded.
 

The next meeting was scheduled for March 8, 2018 at 6:30 pm.

D. Knutson made a motion to adjourn, M. Krahn seconded. Meeting adjourned at 6:51 pm

Nominating Committee Members – D. Knutson, M. Krahn, O. Foat
  Last Meeting –  May 4, 2017 Next Meeting –  Thursday, April 12, 2018 at 6:45 pm
  Reported at the May 11, 2017 Regular Board meeting.
Finance Committee Members – M. Mulder, M. Krahn, D. Knutson, M. Rosek
  Last Meeting –  June 8, 2017 Next Meeting –  June 2018
  Reported at the June 8, 2017 Regular Board meeting.
Operations Committee Members – L. Baudoin, M. Krahn, M. Mulder
  Last Meeting –  October 27, 2016 Next Meeting – as needed
  Reported at the November 10, 2016 Regular Board meeting.
Fundraising Committee Members – L. Baudoin, D. Knutson, H. Schick
  Last Meeting –  October 10, 2016 Next Meeting – as needed
  Reported at the October 12, 2016 Regular Board meeting.
Art Committee Members – K. Nelson, H. Schick, H. Kramer
  Last Meeting –  October 10, 2016 Next Meeting – as needed
  Reported at the October 12, 2016 Regular Board meeting.
 
BOARD PRESIDENT REMARKS
M. Krahn thanked the board for their service in 2017 and wished them a happy holiday.
 
BOARD MEMBER REMARKS
H. Schick shared articles and requested volunteer slips.
 
M. Rosek shared his disappointment that the board approved funding a TNR Community Needs Assessment.
 
DIRECTOR’S REPORT
 
BUDGET/FINANCE

Common Council approved the 2018 budget at their meeting on November 7, 2017.

Per the board’s direction, Jerry Braatz moved ahead with the TNR Needs Assessment, planning to complete the work in 2017.

COMMUNICATIONS
The library received  two pieces of feedback via the form on the library’s website. B. Bleck responded to both patrons via email. Also, a patron called to say that she was thrilled and impressed at the service she received from Hope Kramer at the Information Desk. The patron needed help setting up her electronic device, and Hope walked her through the process with patience and expertise.
 
PERSONNEL/CONTINUING EDUCATION

B. Bleck welcomed our newest library board member, Sheila Homberg. Sheila is the new school district representative on the library board. She will be taking over for Shelly Grothaus in this role. Sheila is the Library Media Specialist at Meadow View Elementary School in Oconomowoc.

Our part-time reference and programming librarian, Vanessa Schlais, has submitted her notice of resignation. Hope Kramer and B. Bleck will work on posting for her replacement right away.

The staff holiday party and team-building event was a great success. Thank you to the board for allowing the library to open one hour later to allow this event to happen. It provided a meaningful opportunity for staff to gather and learn together.

NEW BUSINESS
Consider/Act on approving special 2018 closing dates.
All but two of the dates are the standard closings listed in the City Employee Handbook. There are two ‘special’ closings for your consideration: Closing at 6 pm on Wednesday November 21, 2018 — the night before Thanksgiving. We have done this for several years. The other ‘special’ closing would be Sunday December 23, 2018, as our traffic will likely be very low that day, and because the library would just open for three hours that day anyway.
 
H. Schick moved to approve the 2018 closing dates. M. Rosek seconded.
 
Planned Giving summary
B. Bleck researched implementing a planned giving program. She spoke with other library directors, reviewed promotional materials from other libraries, and reviewed information on the American Library Association website. She recommended library staff create a brochure and website content that encourage people to consider naming the library a beneficiary in their estate planning. Funds received via planned giving would go to the gift fund. This does not require a motion by the board.
 
Approve 2018 Business Plan goals
The Planning Committee and library staff have put creativity and vision into creating the enclosed list of proposed goals for 2018.
 
H. Schick moved to approve the 2018 Business Plan Goals. D. Knutson seconded.
 
Consider/act on determining loan period, fines, and replacement costs for Wi-Fi hotspots
Bridges is subsidizing the purchase of five mobile Wi-Fi hotspots for OPL. Several other libraries in Bridges have had hotspots in circulation for some time. B. Bleck proposed making OPL’s loan period, fines, and replacement costs consistent with others in the system noted below.
o Overdue Fine
 $1.00 per day
o Replacement Costs:
 Wi-Fi Hotspot: $60.00
 Wi-Fi Hotspot Battery: $20.00
 Instructional Insert: $1.00 at Waukesha, no charge at Sussex
 Charging Adapter: $5.00 at Waukesha, $15 at Sussex
 Charging Cable: $5.00 at Waukesha, no charge at Sussex
 Carrying Case: $5.00
o Age Limit
 Half the libraries limit hotspot checkouts to patrons who are 18 and up, and half have no age limit. I propose we start with no age limit, because this would be consistent with our other circulation policies, our Internet policy, and the wording on our library card registration form.
o Other details
 Check out and return only at OPL
 Patrons may place holds on hotspots
 
H. Schick moved to approve a 7 day loan period, $1.00 per day overdue fine, 3 day grace period. There was no second. Motion failed.
 
O. Foat moved to approve a 7 day loan period, $1.00 per day overdue fine, no grace period L. Baudoin seconded. Motion passed with 5 yay and 2 nay.
 
M. Rosek moved for a 16 year old age limit. H. Schick seconded. Motion carried.
 
ADJOURN
There being no further business to properly come before this board, motion to adjourn was made by H. Schick and seconded by M. Rosek. Meeting adjourned at 8:23 pm.
 
Lissa Radder, Administrative Coordinator
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