OCONOMOWOC PUBLIC LIBRARY
BOARD OF TRUSTEES

December 8, 2016 Facilities Committee Meeting Minutes

Facilities Committee (M. Krahn, D. Murray, H. Schick, M. Frye, P. Gephart)
last meeting December 8, 2016 next meeting Thursday, May 11, 2017 6:00 pm
The meeting was called to order by M. Krahn at 6:02 pm. It was ascertained that the meeting had been properly posted.

MEMBERS PRESENT - H. Schick, M. Frye, M. Krahn, D. Murray

MEMBERS ABSENT - P. Gephart

STAFF PRESENT - B. Bleck, L. Radder

M. Frye moved to approve the minutes May 19, 2016 meeting, H. Schick seconded.

DISCUSSION

LONG-TERM PLANNING

The capital improvement budget that was submitted to the city for 2016 was distributed to the committee. The budget includes capital projects from 2017 through 2021. An updated capital budget request is submitted to the city annually and projects can be moved between years based on urgency or need for repairs and updates.

Future use of library space and updates were discussed. B. Bleck suggested combining a community needs study and a building use study in the next few years for future updates to the library services and building space.

Children’s services staff suggested restructuring the Debbink room to make it a multipurpose space that could be used by both staff and the public.

EXAMINE DATA ON MEETING ROOM USE, STUDY ROOM USE, AND USE OF OTHER AREAS OF THE LIBRARY

There is steady use of the meeting and study rooms. In 2016, there were 215 public meetings booked in the library meeting rooms and 431 library programs and meetings scheduled.

WEEDING UPDATE

Weeding of the nonfiction area is almost complete. The fiction section weeding will begin in 2017.

COMMUNITY NEEDS ASSESSMENT UPDATE

B. Bleck is working with the Parks and Rec Department to include library related questions on a community needs assessment planned for 2017.

BATHROOM PROGRESS

The unisex bathroom addition will be complete by the end of 2016.

ITEMS FOR NEXT MEETING - MAY 11, 2017 6:00 PM

  • Unseen disabilities space
  • Acoustic article discussion
  • Building signage update
  • Community needs update
  • Boiler & DDC updated estimate
  • Bathroom use

There being no further business to properly come before this committee, motion to adjourn was made by H. Schick and seconded by M. Frye. Meeting adjourned at 6:51 pm.