OCONOMOWOC PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
REGULAR BOARD MEETING
January 10, 2019
CALL TO ORDER
O. Foat called the meeting to order at 6:00 pm. Agenda was properly posted.
ROLL CALL
MEMBERS PRESENT
O. Foat, L. Baudoin, D. Knutson, S. Homberg, K. Nelson, M. Krahn, H. Schick
MEMBERS ABSENT
M. Mulder, M. Rosek
STAFF ABSENT
B. Bleck, L. Radder
MINUTES
D. Knutson moved to approve the minutes of the December 13, 2018 Regular Board Meeting. H. Schick seconded and motion carried.
COMMENTS FROM THE AUDIENCE
B. Hegeman recently moved back to town and would like to become involved within the community. M. Muehlenberg, Circulation Manager, was present to discuss updating maximum fines.
FINANCIAL AND STATISTICAL REPORTS
The December 2018 financial report was reviewed.
The December 2018 statistical report was reviewed.
STATS UP YTD STATS DOWN YTD
Collection all other materials Collection adult books; juvenile books
Circulation City; all counties; renewals; holds filled; all circ by item statistical class Circulation other circulation; ILL requests by OPL & filled for OPL
Patrons all new patrons Patrons total patrons; new resident patrons
Services room reservations; library visits; reference questions; Wi-Fi use; internet use Services exams
Programs adult programs and attendance; juvenile programs; teen programs; total programs; total attendance Programs juvenile and teen attendance
Web e-newsletter reach; email open rate Web web visits; new e-mail subscribers; facebook reach
VOUCHERS
December 2018 vouchers totaling $24,087.35 were approved
COMMUNICATIONS AND ANNOUNCEMENTS
The January 2019 newsletter and recent articles were included in the board packet.
REPORTS
COMMITTEE REPORTS (only bold committees will present)
Facilities Committee
Members - M. Krahn, D. Murray, H. Schick, M. Frye, O. Foat
Last Meeting - December 13, 2018
Next Meeting -  June 13, 2019 5:00pm
Reported at the December 13, 2018 Regular Board Meeting.
Planning Committee
Members - H. Schick, D. Knutson, L. Baudoin, M. Mulder
Last Meeting - December 10, 2018
Next Meeting - March 14, 2019 6:00pm 
Reported at the December 13, 2018 Regular Board Meeting.
Nominating Committee
Members - D. Knutson, M. Krahn, O. Foat
Last Meeting - April 24, 2018
Next Meeting - April 11, 2019 
Reported at the May 10, 2018 Regular Board Meeting.
Finance Committee
Members - M. Mulder, M. Krahn, D. Knutson, M. Rosek
Last Meeting - July 9, 2018
Next Meeting - July 2019
Reported at the July 12, 2018 Regular Board Meeting.
Operations Committee
Members - L. Baudoin, M. Krahn, M. Mulder
Last Meeting -  August 10, 2017
Next Meeting - as needed
Reported at the August 10, 2017 Regular Board Meeting.
Fundraising Committee
Members - L. Baudoin, D. Knutson, H. Schick
Last Meeting - March 1, 2018
Next Meeting - as needed
Reported at the March 15, 2018 Regular Board Meeting.
Art Committee
Members - K. Nelson, H. Schick, H. Kramer
Last Meeting - October 10, 2016
Next Meeting - as needed
Reported at the October 13, 2016 Regular Board Meeting.
BOARD PRESIDENT REMARKS
There were no board president remarks.
BOARD MEMBER REMARKS
B. Bleck shared a letter from a patron. M. Krahn suggested sharing the letter with the mayor and city council members. 
DIRECTOR'S REPORT
BUDGET/FINANCE
The replacement of the kitchenette cabinets and sink in the Lyke Room is underway. It is going to look great.
The financial report included in the board packet does not reflect all the library’s expenditures due to the board packet being due before the City’s books are complete. A final picture of the 2018 expenses and revenues will be available next month.
COMMUNICATIONS
A letter from a local couple was included in the board packet. 
CONTINUED SYSTEM INVOLVEMENT/AUTOMATION
The CAFÉ Catalog survey is open through January 25. The survey is available on an iPad in the library, on the library’s website, and through the catalog.
FRIENDS OF OPL
The next Friends board meeting will be February 6, 2019 at 7:00pm.
LIBRARY OPERATIONS
The library is starting a new procedure for receiving and cataloging our magazines, which will be more efficient and will let us know right away if we haven’t received a magazine on time. Lissa Radder did a great job spearheading the new procedure, with assistance from Linda Karpinksi, Hope Kramer, Marilyn Muehlenberg, and the circulation staff.
PERSONNEL/CONTINUING EDUCATION
Applications for the vacant circulation clerk position are open through January 7, 2019. B. Bleck completed the required annual summation of her continuing education activities, and submitted it to our system validator, Laurie Freund.
B. Bleck completed the required number of continuing education hours for her five-year certification renewal, which will be in September 2019.
NEW BUSINESS
Consider/Act on updating maximum fines
Right now the maximum fine a patron can accrue on a single item is the total cost of the item. We are the only library that does that – other libraries’ maximum fine per item is $5 or $10. B. Bleck proposed making $5 the maximum fine per item, excluding hotspots.
This is a separate issue from when patrons lose an item – in that situation, we are charging the replacement cost, which would remain the cover price of the item.
H. Schick moved to a $5 maximum fine per item. M. Krahn seconded. M. Krahn moved to keep maximum overdue fine for WiFi hotspot remain unchanged. H. Schick seconded.
Consider/Act on which trustee should use the Trustee Membership to the Wisconsin Library Association (WLA)
Bridges Library System is funding an annual WLA membership for one trustee in 2019. This agenda item is to consider which trustee should take advantage of that membership.
O. Foat moved that the Vice President become a WLA member at the start of their term. H. Schick seconded. 
Consider/Act on which trustee will attend Library Legislative Day
Bridges is funding registration for one trustee to attend Library Legislative Day on Tuesday February 12 in Madison. This agenda item is to decide which trustee will attend Library Legislative Day.
H. Schick moved to have the Board President attend Library Legislative Day, M. Krahn seconded
Final update on 2018 business plan goal progress
The final update on 2018 business plan goals was included in the board packet. 
ADJOURN
There being no further business to properly come before this board, motion to adjourn was made by M. Krahn, H. Schick seconded. Meeting adjourned at 7:08pm.
L. Radder, Administrative Coordinator
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