July 9, 2018
Finance Committee
Members - M. Mulder, M. Krahn, D. Knutson
Last Meeting - July 9, 2018
Next Meeting - June 2019
Reported at the July 12, 2018 Regular Board meeting.
[spacer height="15px"]M. Mulder called the meeting to order at 5:08 pm. 
[spacer height="15px"]Members present - M. Krahn, D. Knutson, M. Mulder
[spacer height="15px"]REVIEW AND DISCUSSION
[spacer height="15px"]The 2019 budget draft was reviewed.
[spacer height="15px"]B. Bleck highlighted the following -
  • we were not given a budget bucket this year, due to LTFP being delayed and strategic planning process
  • part-time wages with benefits (113) and without benefits (125) were adjusted because more of our part-time staff are without benefits now
  • $850 was added to PT no benefits line (125) for a seasonal summer, temporary, minimum wage position for a teen.
  • Funds were shifted from PT w/ benefits (113) to the Sunday hours line (126) for the library board to consider making summer Saturday and Sunday hours change at the same time. 
  • Several expenses were moved from 210 (library services non-IT) to 325 (electronic media): Flipster, Overdrive Advantage, databases, Gale and some to 324 (licenses and permits): movie licenses, Envisionware
  • $800 was added to line 210 to have our building automation system checked and updated annually
  • funding for wi-fi hotspot data and the additional Internet network was added to the internet budget line (226)
  • line 241 (maintenance contracts non-IT) was adjusted about $1000 lower based on 2018 end of year projection
  • due to our e-newsletter’s success, we had to upgrade to the paid version of MailChimp for $360 and added that expense to the software license line (324)
  • training and travel (330) was increased by $1,000 due to more intrasystem collaborations, staff leadership opportunities, and the expansion of mobile library
  • funding for DVD shelving was included in line 340, per business plan
  • line 340 also includes funding for small furnishings and equipment.
  • line 340 is often overbudget, so it is good to have more budget here than in past years ($7,700 more than 2018 budget)
  • revenue side: increased donations to $10,000, $1,500 of which is the Bridges grant

[spacer height="7.5px"]M. Krahn moved to approve the 2019 draft budget for presentation to the full board. D. Knutson seconded and motion carried.

[spacer height="7.5px"]ADJOURN
There being no further business to properly come before this committee, motion to adjourn was made by M. Krahn and seconded by D. Knutson. Meeting adjourned at 6:07 pm.

[spacer height="7.5px"]B. Bleck reported budget changes since Finance Committee Meeting:

  • assorted library system costs came in lower (database charges, movie license charges, etc.)
    • this savings was added to line 340 for operating supplies and expenses
  • fire alarm inspection was listed in two budget lines and over budgeted so $600 was removed from the library maintenance contracts/non-IT (240) 
    • $500 remains in the services budget line (210)
    • The $600 from the library maintenance contracts/non-IT (240) was moved to operating supplies (340)