OCONOMOWOC PUBLIC LIBRARY
BOARD OF TRUSTEES
 
MINUTES
REGULAR BOARD MEETING
JUNE 14, 2018
CALL TO ORDER
D. Knutson called the meeting to order at 7:04 pm. Agenda was properly posted.
ROLL CALL
[spacer height="15px"]MEMBERS PRESENT
L. Baudoin, S. Homberg, D. Knutson, M. Mulder, K. Nelson, H. Schick
[spacer height="15px"]MEMBERS ABSENT
M. Krahn, O. Foat, M. Rosek
[spacer height="15px"]STAFF PRESENT
B. Bleck, L. Radder
MINUTES
H. Schick moved to approve the minutes of the May 10, 2018 Regular Board meeting. M. Mulder seconded and motion carried.
COMMENTS FROM THE AUDIENCE
Lynn Stull introduced herself. She is running for the open Common Council position for aldermanic district 1.
FINANCIAL AND STATISTICAL REPORTS
June 2018 financial reports were reviewed.
June 2018 statistics were reviewed.
STATS UP YTDSTATS DOWN YTD
Collectionadult and juvenile DVDs, CDs, and CD books  Collectionweb posts; emails sent; post open rate; Facebook new likes; Facebook reach  
Circulationtotal circulation; Waukesha and Jefferson County; juvenile and outreach circulation; renewals; ILLs filled by OPL and requested by OPL CirculationDodge County; city and other county circulation; holds filled; adult circulation
Patronsnew juvenile registrations Patronsnew adult and resident registrations; total patrons  
Serviceslibrary visits; room reservations  Servicesreference questions; internet and wifi use  
Programsadult programs and attendance; outreach programming; total programs  Programsjuvenile programs and attendance; teen programs and attendance; total program attendance  
Webweb posts; emails sent; post open rate; Facebook new likes; Facebook reach  Webweb visits; new subscribers; Facebook posts  
VOUCHERS
May 2018 vouchers totaling $23,741.83 were approved. 
COMMUNICATIONS AND ANNOUNCEMENTS
The June 2018 newsletter and recent news articles were included in the board packet.
REPORTS
COMMITTEE REPORTS (only bold committees will present)
Facilities Committee
Members - M. Krahn, D. Murray, H. Schick, M. Frye, O. Foat
Last Meeting - December 14, 2017
Next Meeting - to be scheduled
Reported at the December 14, 2017 Regular Board meeting.
Planning Committee
Members - H. Schick, D. Knutson, L. Baudoin, M. Mulder
Last Meeting - March 8 , 2018
Next Meeting - October 11, 2018 6:00pm 
Reported at the March 15 , 2018 Regular Board meeting.
Nominating Committee
Members – D. Knutson, M. Krahn, O. Foat
Last Meeting – April 24, 2018
Next Meeting – April 12, 2019 6:45 pm
Reported at the May 11, 2017 Regular Board meeting.
Finance Committee
Members - M. Mulder, M. Krahn, D. Knutson
Last Meeting - June 8, 2017
Next Meeting - to be scheduled
Reported at the June 8, 2017 Regular Board meeting.
Operations Committee
Members - L. Baudoin, M. Krahn, M. Mulder
Last Meeting - August 10, 2017
Next Meeting - as needed
Reported at the August 10, 2017 Regular Board meeting.
Fundraising Committee
Members - L. Baudoin, D. Knutson, H. Schick
Last Meeting - March 1, 2018
Next Meeting - as needed
Reported at the March 15, 2018 Regular Board meeting.
Art Committee
Members - K. Nelson, H. Schick, H. Kramer
Last Meeting - October 10, 2016
Next Meeting - as needed
Reported at the October 12, 2016 Regular Board meeting.
BOARD PRESIDENT REMARKS
There were no board president remarks.
BOARD MEMBER REMARKS
There were no board member remarks.

 

DIRECTOR’S REPORT 
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BUILDING/FACILITIES
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In August, we will be updating the former projector room in the Lyke Room. Since that room is used for storage (and not for projecting films), building manager Don Murray and his team will remove the existing elevated floor and install shelving.
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Oconomowoc Utilities is installing a new electric switch on the corner of Worthington and South Street. This is part of their planned voltage conversion work, converting some overhead electric lines to underground.
[spacer height="15px"]Just a fun tidbit; a mother duck built her nest in a corner on the southeast side of the building. The ducklings have hatched, and the little family has waddled off into the sunset (i.e. Lac LaBelle).
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COLLECTION DEVELOPMENT/REFERENCE
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After B. Bleck consulted with other library directors, H. Kramer and B. Bleck decided it would be best to take the hotspots out of circulation while we work to find a solution with the vendor (this is regarding some hotspots – not OPL’s – overheating and malfunctioning). B. Bleck heard from a customer support manager at Mobile Beacon that they hope to have replacement devices available in the next few weeks. She also asked for them to provide a free extension of our data plan.
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CONTINUED SYSTEM INVOLVEMENT/AUTOMATION
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The Public Library System Redesign (PLSR) Project is reaching a critical point. There was a meeting on Friday in Stevens Point, where steering and a sub-committee worked on narrowing down models for how system services could be structured in the future. Several directors and B. Bleck attended the meeting.
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FRIENDS OF OPL
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The party planning committee is hard at work for the party on Saturday August 25 from 2-5 pm. It’s going to be a fabulous celebration with interactive historical activities, period garb, games, face painting, a balloon artist, and cake. 
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OPERATIONS
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The library began our usual schedule of Saturday hours on June 9. Our hours on Saturdays will be 9 am to 1 pm until September.
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PERSONNEL/CONTINUING EDUCATION
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Our circulation processing aide, Lynn Miracola, has submitted her resignation. The library will accept applications for her replacement through June 11.
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B. Bleck will be presenting at the Wisconsin Library Association conference this fall. The presentation is about sexual harassment from patrons -- how to identify it and strategies for handling it when it happens. B. Bleck will be presenting with the directors of the Delafield and Middleton Public Libraries, and the administrative librarian at Middleton.
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PROGRAMMING
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There was a question about how we count Book a Librarian attendance: H. Kramer counts all Book a Librarians as one program for each month, and the attendance is how many people book appointments that month. We do not count each appointment as a separate program. So if Hope has six one-on-one appointments, she would count that as one program with six attendees. B. Bleck asked board members to sign up to volunteer at the Farmer’s Market.
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J. Fidler and H. Kramer will have a library table and mini-Memory Cafe at a Caregiver Resource Fair sponsored by the Oconomowoc Dementia Friendly Coalition on Thursday September 20, 2018. This event will be held at Oconomowoc Memorial Hospital.
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PUBLIC RELATIONS
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The library has a brand new Instagram account! Our Instagram name is OconomowocLibrary. So far, we have 55 followers.
NEW BUSINESS
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Consider/Act on approving “Library Board Certification of Eligibility for Exemption from County Library Tax”
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Every year, the library board must certify that the library meets certain minimum standards of service, to remain exempt from the county library levy. The library meets all standards.
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H. Schick moved to approve the Library Board Certification of Eligibility for Exemption from County Library Tax, L. Baudoin seconded and motion carried.
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Consider/Act on spending $2000 from gift fund for local history project
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H. Kramer and B. Bleck have identified some key local history resources that are in need of re-binding. Re-binding will ensure the resources remain usable for years to come. 
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H. Schick moved to approve using $2,000 from the gift fund for binding of local history resources. L. Baudoin seconded and motion carried. 
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Election of Officers
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The slate of officers proposed by the Nominating Committee and approved at last month’s board meeting is below. Per the board’s bylaws, “Officers assume their duties at the conclusion of the regular June meeting. When there is but one nominee for a position, the Secretary may be instructed to cast a unanimous ballot.”
[spacer height="15px"]Election of Board President serving 6/2018 to 6/2019
  • The nominating committed nominated M. Mulder for Board President serving 6/2018 to 6/2019.
  • D. Knutson opened the floor to additional nominations. No additional nominations were made.
[spacer height="15px"]Election of Vice President serving 6/2018 to 6/2019
  • The nominating committed nominated O. Foat for Board Vice President serving 6/2018 to 6/2019.
  • D. Knutson opened the floor to additional nominations. No additional nominations were made.
[spacer height="15px"]Election of Secretary serving 6/2018 to 6/2019
  • The nominating committed nominated Lisa Baudoin for Board Secretary serving 6/2018 to 6/2019.
  • D. Knutson opened the floor to additional nominations. No additional nominations were made.

H. Schick moved to approve the slate of officers as presented and elect M. Mulder for Board President, O. Foat Vice President, and L. Baudoin Secretary. S. Homberg seconded and motion carried.

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Discuss Community Needs Assessment results
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The board will use the Assessment results to help us in budgeting and planning. Because there is a lot to discuss about the assessment results, M. Krahn and B. Bleck thought it would be best to break the discussion into smaller pieces (rather than discussing the whole assessment all at once).The board focused on one of the sections that will be helpful to us as budget time comes up: Service/Program Priorities results.
ADJOURN
There being no further business to properly come before this board, motion to adjourn was made by H. Schick and seconded by S. Homberg. Meeting adjourned at 8:14 pm.
 
Lissa Radder, Administrative Coordinator