|June 8, 2017 Regular Board Meeting|
|CALL TO ORDER|
|M. Krahn called the meeting to order at 7:00 pm.
Agenda was properly posted.
|K. Nelson, O. Foat, D. Knutson, M. Mulder, H. Schick, M. Krahn, L. Baudoin, M. Rosek, S. Grothaus|
|B. Bleck, L. Radder|
|H. Schick moved to approve the minutes of the May 11, 2017 board meeting, L. Baudoin seconded. Motion carried.|
|COMMENTS FROM THE AUDIENCE|
|Sarah Kitsembel, City Administrator, introduced herself.|
|FINANCIAL AND STATISTICAL REPORTS|
May financial reports were reviewed.
May statistics were reviewed.
Stats Up YTD
|Collection -||Juvenile materials|
|Circulation -||City, Dodge county, Jefferson, and other
counties; adult circulation; OverDrive; ILL
|Patrons -||New adults|
|Services -||Library visits; reference questions; exams;
room reservations; internet uses
|Programs -||Adult programs and attendance; teen
programs and attendance
|Web Stats -||New newsletter subscribers (almost 1,500
total); Facebook reach and engagement
Stats Down YTD
|Collection -||Adult materials|
|Circulation -||Waukesha county; juvenile circulation;
renewals and holds
|Patrons -||New juvenile and city registrations|
|Services -||Wi-Fi logins|
|Programs -||Juvenile programs and attendance|
|May P-card vouchers totaling $21,434.8 were approved.|
|COMMUNICATIONS & ANNOUNCEMENTS|
|June newsletter and library related newspaper articles were included in the board packet.|
|COMMITTEE REPORTS (only bold committees will present)|
|Facilities Committee||Members - Members - M. Krahn, D. Murray, H. Schick, M. Frye, O. Foat|
|Last Meeting -||May 11, 2017||Next Meeting -||Thursday, December 14, 2017 at 6:00 PM|
|Reported at the May 2017 regular board meeting.|
|Planning Committee||Members – H. Schick, D. Knutson, L. Baudoin, M. Mulder|
|Last Meeting -||March 9, 2017||Next Meeting -||Thursday, October 12, 2017 at 6:00 PM|
|Reported at the March 2017 regular board meeting.|
|Nominating Committee||Members – D. Knutson, M. Krahn, O. Foat|
|Last Meeting -||May 4, 2017||Next Meeting -||Thursday, April 12, 2018 at 6:00 PM|
|Reported at the May 2017 regular board meeting.|
|Finance Committee||Members – M. Mulder, M. Krahn, D. Knutson|
|Last Meeting -||June 8, 2017||Next Meeting -||June 2018|
|Reported by M. Mulder at the June 2017 regular board meeting.|
MEMBERS PRESENT - M. Mulder, M. Krahn, M. Rosek, D. Knutson
The committee reviewed the 2018 draft budget to be submitted to the city. B. Bleck gave an
Estimated revenue in the County Aid budget line is down approximately $10,000 from last year
Estimated expenses were reviewed. Additional funds were added to the budget line for
|Operations Committee||Members – L. Baudoin, M. Krahn, M. Mulder|
|Last Meeting -||December 12, 2016||Next Meeting -||Thursday, August 10, 2017 at 6:30 PM|
|Reported at the December 2017 regular board meeting.|
|Fundraising Committee||Members – L. Baudoin, D. Knutson, H. Schick|
|Last Meeting -||October 27, 2016||Next Meeting -||as needed|
|Reported at the November 2016 regular board meeting.|
|Art Committee||Members – K. Nelson, H. Schick, H. Kramer|
|Last Meeting -||October 10, 2016||Next Meeting -||as needed|
|Reported at the October 2016 regular board meeting.|
|BOARD PRESIDENT REMARKS|
|M. Krahn welcomed Sarah Kitsembel. She also welcomed new board member Matt Rosek. She thanked Connie Meyer for
presenting to the board on county funding.
|BOARD MEMBER REMARKS|
|H. Schick reminded board members to continue to provide volunteer hours. H. Schick invited board members for a boat
ride following the August meeting.
|CONTINUED SYSTEM INVOLVEMENT/AUTOMATION|
Please save the date of September 27, 2017 for the annual Bridges Library System Trustee Dinner at Country Springs
Unfortunately, the grant for which Bridges applied to fund disability scans at member libraries will not be funded.
|FRIENDS OF OPL|
|The Friends board had their latest quarterly meeting on Wednesday, May 17. The Friends board was in favor of
Friends members helping at the library’s Farmer’s Market booth. The Friends will be doing a “pop-up book sale” on
the weeks they are at the market. The Friends board’s next meeting will be Wednesday August 23 at 7 pm. The
Friends Annual Meeting is scheduled for Wednesday September 23 at 7 pm. Just a reminder that as a library trustee,
you are a dues-free member of the Friends.
|The library’s summer Saturday hours will begin June 10. As per usual, the library will be open from 9 am to 1 pm on
Saturdays through Labor Day.
|The library’s Farmer’s Market schedule is coming together nicely! The following are dates when it would be great if a
board member or two could stop by and help ‘man the booth’ for an hour or two between the hours of 8 am and
noon.. Activities would include greeting passers-by, talking about library programs and services, and possibly assisting
with a craft if someone needs a hand.
|The results and analysis of the Community Needs Assessment will be presented at a Common Council meeting, and
the tentative date for that is November 21.
The library’s summer program plans are generating great ‘buzz.’ In particular, the adult “Lunch and Learn” series, the
|Those who receive a City Utility bill might have noticed a small promotion for the summer reading program at the
bottom of your bill in May. It said, “’Build a Better World’ during the Oconomowoc Public Library's Summer Reading
Program! Fun, FREE events for all ages from babies to adult, all summer long! The fun begins June 5 -- get all the
details at the library or at oconomowoclibrary.org.”
|no old business|
Election of Board President serving 6/2017 to 6/2018
Election of Board Vice-President serving 6/2017 to 6/2018
Election of Board Secretary serving 6/2017 to 6/2018
Review County Library Plan and Approve New County Library Standards
Connie Meyer, Director of the Bridges Library System, presented the New County Library Standards to the board.
The process for adoption of a new county library plan is:
Please note that this is item is a vote on the standards themselves, not the library’s compliance with the standards.
S. Grothaus moved to approve the New County Library Standards, L. Baudoin seconded. Motion carried.
Presentation by Connie Meyer on the County Funding Formula
Consider/Act on re-classification of one "Page" position to "Circulation Processing Aide”
The library has one staff member who is responsible for receiving, processing, and routing
M. Mulder moved to approve the re-classification, M. Rosek seconded. H. Schick abstained. Motion
Consider/Act on approving 2018 budget request
The budget proposal included in your packet will be discussed by the board’s finance committee just
M. Mulder moved to accept the 2018 budget request as presented, D. Knutson seconded. Motion
Consider joint meeting with Parks, Recreation, and Forestry Board on July 13, 2017
The library’s collaboration with the Parks, Rec, and Forestry Department on a Community Needs
The board decided a joint board meeting was not necessary. M. Mulder moved that B. Bleck and J.
|M. Mulder moved to convene into closed session at 8:56 pm per Wis. Stats. 19.85(1)(c) “Considering employment,
promotion, compensation, or performance evaluation data of any public employee over which the governmental body
has jurisdiction or exercises responsibility (Library Director). H. Schick seconded and motion carried with a roll call vote.
M. Mulder moved to reconvene into open session at 9:53 pm, M. Rosek seconded. Motion carried.
|There being no further business to properly come before this board, motion to adjourn was made by M. Mulder and seconded
by K. Nelson. Meeting adjourned at 9:53 pm.
Lissa Radder, Recording Secretary