OCONOMOWOC PUBLIC LIBRARY
BOARD OF TRUSTEES
 
MINUTES
REGULAR BOARD MEETING
MARCH 15, 2018
CALL TO ORDER
M. Krahn called the meeting to order at 7:00 pm. Agenda was properly posted.
ROLL CALL
MEMBERS PRESENT
L. Baudoin, O. Foat, S. Homberg, D. Knutson, M. Krahn, M. Mulder, K. Nelson, H. Schick
 
MEMBERS ABSENT
M. Rosek
 
STAFF PRESENT
B. Bleck, L. Radder
MINUTES
H. Schick moved to approve the minutes of the February 8, 2018 Regular Board meeting with the friendly amendment to the Director's Report. D. Knutson seconded and motion carried.
COMMENTS FROM THE AUDIENCE
There were not audience or comments.
FINANCIAL AND STATISTICAL REPORTS
February 2018 financial reports were reviewed. 
February 2018 statistics were reviewed.[spacer height="15px"]
STATS UP YTDSTATS DOWN YTD
Collectionadult - CD books, DVDs/Blu-ray; juvenile - CD books, DVDs/Blu-ray, music CDs Collectionadult books, adult music CDs, juvenile books
CirculationJefferson County; Outreach; juvenile circulation; renewals; ILLs filled by OPL CirculationCity; Waukesha and Dodge Counties; total circulation; adult circulation; holds filled
Patronsnew juvenile registration Patronsnew registrations - adult & resident; total adult & resident patrons  
Servicesroom reservations Serviceslibrary visits; reference questions; internet and wifi use  
Programsadult programs and attendance; teen programs  Programsjuvenile programs and attendance; teen attendance; total program attendance and number of programs offered  
WebFacebook reach and engagement  Webweb visits; new subscribers; Facebook posts created  
VOUCHERS
February 2018 vouchers totaling $43,669.83 were approved. 
COMMUNICATIONS AND ANNOUNCEMENTS
The March 2018 newsletter and recent news articles were included in the board packet.
REPORTS
COMMITTEE REPORTS (only bold committees will present)
Facilities Committee
Members - M. Krahn, D. Murray, H. Schick, M. Frye, O. Foat
Last Meeting - December 14, 2017
Next Meeting - Thursday, May 10, 2018 at 6:00 pm
Reported at the December 14, 2017 Regular Board meeting.
Planning Committee
Members - H. Schick, D. Knutson, L. Baudoin, M. Mulder
Last Meeting - Thursday, March 15, 2018
Next Meeting - Thursday, October 11, 2018

[spacer height="15px"]Reported at the December 14, 2017 Regular Board meeting.

The Planning Committee met on December 14, 2017.
H. Schick called the meeting to order at 6:47 pm.
Members present - M. Krahn, O. Foat, L. Baudoin, H. Schick. D. Knutson

REVIEW AND DISCUSSION

Revisions to the 2018 Business Plan Goals were discussed.
 
M. Krahn moved to approve the 2018 Business Plan Goals for presentation to the full board. D. Knutson seconded.
 
The next meeting was scheduled for March 8, 2018 at 6:30 pm.

D. Knutson made a motion to adjourn, M. Krahn seconded. Meeting adjourned at 6:51 pm

Reported at the March 15 , 2018 Regular Board meeting.

The Planning Committee met on March 15, 2018.
H. Schick called the meeting to order at 6:35 pm.
Members Present - M. Krahn, L. Baudoin, D. Knutson, H. Schick, M. Mulder

REVIEW AND DISCUSSION

M. Krahn moved to table "Review Minutes of the December 2018 Committee Meeting" to the next scheduled committee meeting. L. Baudoin seconded.

M. Mulder moved to approve the full draft of the 2018 Business Plan and present to the full board. M Krahn seconded.

The next meeting was scheduled for October 11, 2018 at 6:00 pm.

M. Krahn moved to adjourn the meeting, L. Baudoin seconded. Meeting adjourned at 6:45 pm.

Nominating Committee
Members – D. Knutson, M. Krahn, O. Foat
Last Meeting – May 4, 2017
Next Meeting – Thursday, April 12, 2018 at 6:30 pm
Reported at the May 11, 2017 Regular Board meeting.

 

Finance Committee
Members - M. Mulder, M. Krahn, D. Knutson
Last Meeting - June 8, 2017
Next Meeting - June 2018
Reported at the June 8, 2017 Regular Board meeting.
Operations Committee
Members - L. Baudoin, M. Krahn, M. Mulder
Last Meeting - October 27, 2016
Next Meeting - as needed
Reported at the November 10, 2016 Regular Board meeting.
Fundraising Committee
Members - L. Baudoin, D. Knutson, H. Schick, S. Homberg, D. Knutson
Last Meeting - March 1, 2018
Next Meeting - as needed
[spacer height="15px"]Reported at the March 15, 2018 Regular Board meeting.
 
The Fundraising Committee met on March 1, 2018
L. Baudoin called the meeting to order at 6:49 pm.
Members present - L. Baudoin, S. Homberg, H. Schick
 
REVIEW AND DISCUSSION
 
Consider/Act on the Recognition of Donors
B. Bleck gathered information from other libraries in the system on donor recognition. D. Knutson suggested recognizing donors in the newsletter and in B. Bleck's newspaper column. A yearly donor summary list will also be published in the newsletter and newspaper.
 
Consider/Act on Special Fundraising for 125th Anniversary 
One idea was to have jars displayed in the library for people to vote on their favorite genre by placing coins in corresponding jar.
[spacer height="15px"]Another idea was to encourage attendees of the anniversary celebration to collect 125 pennies to donate the day of the party.
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Art Committee
Members - K. Nelson, H. Schick, H. Kramer
Last Meeting - October 10, 2016
Next Meeting - as needed
Reported at the October 12, 2016 Regular Board meeting.
BOARD PRESIDENT REMARKS
M. Krahn asked board members to attend the community needs assessment meeting.
She also asked the board to participate in the "125 Hellos" video taped by the Filmless Film Club.
BOARD MEMBER REMARKS
H. Schick shared an Journal article interview of L. Baudoin and a storytime article.
[spacer height="15px"]L. Baudoin commented on a recent author dinner she attended along with C. Schaffer. She stated that C. Schaffer brings great ideas and diversity to library programs.

DIRECTOR’S REPORT 

BUDGET/FINANCE
The City has begun the Long-Term Financial Plan (LTFP) process for 2018-2022. On a related note, the City will soon begin work on a strategic plan. B. Bleck will keep the board informed as both of those progress.
[spacer height="15px"]BUILDING/FACILITIES
The electric utility installed two light poles on the west side of the building. They now match the light poles in the rest of the lot.
[spacer height="15px"]COLLECTION DEVELOPMENT/REFERENCE
The Wi-Fi hotspots are now available for checkout.
[spacer height="15px"]CONTINUED SYSTEM INVOLVEMENT/AUTOMATION
Bridges made a change to the ‘convenience fee’ for paying fines online. It is moving from 50 cents to 5% of the transaction amount. This is so the convenience fee will completely cover the cost of offering the service. Bridges staff realized the convenience fee needed adjusting after seeing how the first month of offering this service went. So far, patrons seem to appreciate having the option to pay online.
[spacer height="15px"]FRIENDS OF OPL
The Friends had a board meeting on February 21. The next meeting will be Wednesday, March 9. The 125th anniversary party planning committee continues to meet monthly, and has a splendid party in the works. Please mark your calendar for Saturday August 25 at 2 pm!
[spacer height="15px"]PERSONNEL/CONTINUING EDUCATION
[spacer height="15px"]Marilyn Muehlenberg, Circulation Supervisor, will mark 20 years of service to the library on Saturday March 17.
[spacer height="15px"]The library welcomed a new part-time reference librarian to the team: Epros Weiss. Epros is currently pursuing her Masters of Library and Information Studies through UW-Milwaukee.
[spacer height="15px"]Pat Ambrose and Margaret Jacobson plan to retire this spring. Pat has worked at the checkout desk for 21 years, and Margaret for over 26 years. The two positions are posted, with applications due Monday March 12. Obviously, the successful candidates will have extraordinarily big shoes to fill!
[spacer height="15px"]PROGRAMMING
The Filmless Film Club is hard at work producing short films for the library’s 125th anniversary. Their next ambition is to film no fewer than 125 library patrons saying “hi!,” one at a time. This is a high bar! Would you be willing to say hello for the camera crew? There are two windows of time for filming: Friday Mar. 23, 4-7 pm or Saturday Apr. 7, 2-5. pm You would not have to be present that whole time! Just for a few minutes.
[spacer height="15px"]The library’s first Memory Café was a great success! We heard very positive comments from attendees and from County staff in attendance.
[spacer height="15px"]The Libraries Transform “Not Just for the Birds” event was a hit as well. The room was packed – there were about 250 attendees (not including the birds!) ranging in age from baby to senior citizen.
[spacer height="15px"]Jennie Fidler was the coordinator of both the Memory Café and the Libraries Transform month programming. Jennie also took on a leadership role in coordinating the system-wide Libraries Transform campaign. She did an inspiring job with all of it.
[spacer height="15px"]PUBLIC RELATIONS
Jerry Braatz of UW-Extension will present the findings of the Community Needs Assessment on Tuesday, April 3 at City Hall. The plan is for Jerry to present to the Library Board, the Parks and Recreation Board, and the Common Council all at the same time. The exact time is to be determined.
NEW BUSINESS
[spacer height="15px"]Approve 2017 State Annual Report
Every year, the library must report to the Wisconsin Department of Public Instruction on many aspects of the library’s finances, staffing, patron use, compliance with standards, and more.
[spacer height="15px"]H. Schick moved to approve the endorsement by M. Krahn and submission of the 2017 State Annual Report. L. Baudoin seconded and motion carried.
[spacer height="15px"]Approve Statement of System Effectiveness on the 2017 Annual Report 
This is the last page of the annual report, where the library board indicates that we are pleased with the services provided by our library system.
[spacer height="15px"]H. Schick moved to approve the endorsement by M. Krahn and submission of the Statement of System Effectiveness on the 2017 Annual Report. D. Knutson seconded and motion carried.
[spacer height="15px"]Approve the 2018 Business Plan 
The board already approved the goals in the business plan. The entire business plan document, including the narrative and statistics information at the beginning, was reviewed by the Planning Committee to be presented to the full board for approval.
[spacer height="15px"]M. Krahn moved to approve the 2018 Business Plan. D. Knutson seconded and motion carried.
[spacer height="15px"]Appoint Nominating Nommittee 
A Nominating Committee needs to form this month, which will put together a list of candidates for the election of officers at the June board meeting.
[spacer height="15px"]L. Baudoin, M. Krahn, O. Foat, S. Homberg, and D. Knutson will serve on the Nominating Committee. 
ADJOURN
There being no further business to properly come before this board, motion to adjourn was made by H. Schick and seconded by M. Mulder. Meeting adjourned at 7:45 pm.
 
Lissa Radder, Administrative Coordinator