March 9, 2017 Regular Board Meeting Minutes

M. Krahn called the meeting to order at 7:00 pm. Agenda was properly posted.
H. Schick, M. Krahn, L Baudoin, 0. Knutson, M. Miller, K. Nelson, S. Grothaus, P. Gephart
M. Mulder
B. Bleck, L. Radder
H. Schick moved to approve the minutes of the February 9, 2017 board meeting, D. Knutson seconded and motion carried.
There were no comments from the audience.
The January and February financial reports were reviewed.

The February statistics were reviewed.

Statistics up year-to-date include adult & juvenile DVDs/Blu-ray, juvenile books, juvenile CD books, juvenile music CDs;
Dodge county, other counties, juvenile circulation, holds filled, ILL; new adult, new juvenile, new resident; library visits,
reference questions, internet uses; all program attendance.

Statistics down year-to-date include the number of adult books, adult CD books, adult music CDs in the collection;
circulation for the City of Oconomowoc, Waukesha County, Jefferson County, renewals, adult circulation, Overdrive.

January vouchers totaling $70,881.25 and February vouchers totaling $34,157.46 were approved.
COMMITTEE REPORTS (only bold committees will present)
Facilities Committee Members - M. Krahn, D. Murray, H. Schick, M. Frye
  Last Meeting - December 8, 2016 Next Meeting - Thursday, May 11, 2017 6:00 pm
  Reported at the December 2016 regular board meeting.
Planning Committee Members - H. Schick, D. Knutson, L. Baudoin, M. Mulder
  Last Meeting - December 8, 2016 Next Meeting - Thursday, March 09, 2017 6:30 pm

Reported at the March 2017 regular board meeting.

The meeting was called to order at 6:39 pm by H. Schick.

Members present- H. Schick, M. Krahn, L. Baudoin, D. Knutson, and M. Miller.

M. Krahn moved to approve the December 12, 2016 meeting minutes, D. Knutson seconded.

Statistics were added to the business plan based on the 2016 Department of Public Instruction Annual
Report. Overdrive statistics will be clarified for the final version of the report.

M. Krahn moved to approve the 2017 Business Plan with clarification of the Overdrive statistics, D. Knutson
seconded and motion carried.

The next meeting was scheduled for October 12, 2017 at 6:00 pm.

There being no further business to properly come before this committee, motion to adjourn was made by
M. Krahn and seconded by L. Baudoin. Meeting adjourned at 6:50 pm.

Nominating Committee Members - D. Knutson, M. Krahn
  Last Meeting - April 27, 2016 Next Meeting - April 2017
  Reported at the May 2016 regular board meeting.
Finance Committee Members - M. Mulder, M. Krahn, D. Knutson
  Last Meeting -  June 9, 2016 Next Meeting -  June 2017
  Reported at the June 2016 regular board meeting.
Operations Committee Members - L. Baudoin, M. Krahn, M. Mulder
  Last Meeting - December 12, 2016 Next Meeting - as needed
  Reported at the December 2016 regular board meeting.
Fundraising Committee Members - L. Baudoin, D. Knutson, H. Schick
  Last Meeting - December 12, 2016 Next Meeting - as needed
  Reported at the December 2016 regular board meeting.
Art Committee Members - K. Nelson, H. Schick, H. Kramer
  Last Meeting - October 10, 2016 Next Meeting - as needed
  Reported at the October 2016 regular board meeting.
H. Schick reminded board members to continue to provide volunteer hours.
The library submitted our Long-Term Financial Plan (LTFP) requests to city hall last week. This document forecasts capital projects for the next five years. Based on input from the facilities committee, the library submitted a request for a space needs analysis/feasibility study in 2019, to look at current use of our space and consider how we can make better use of our existing space or add on to/improve the building. The library's LTFP request also includes $500,000 in 2020 for potential addition/remodel, depending on the results of the space needs analysis. The LTFP is just a request at this point, and will need to be approved by Council. Even if the LTFP is approved this year, it is no guarantee that these projects will be funded when the time comes.

Wisconsin Library Legislative Day was a great success. Library colleagues from our district and B. Bleck were able to meet with Representative Joel Kleefisch and a policy advisor to Senator Scott Fitzgerald to discuss the state of libraries and library systems in Wisconsin.

B. Bleck took a 5-week online course through UW-Madison called "Creating Top-Notch Customer Service at Your  Library." She signed up for the course with our "Service at the Level of 'Wow"' business plan goal in mind.

B. Bleck is the APL (Alliance of Public Libraries) co-liaison for the Bridges Library Board for 2.017. She will attend Bridges Board meetings and report to APL, and vice versa. This is a great opportunity to be more in tune with the initiatives and goals of the Bridges Board, and to get to know that group better.

The Friends book sale will be held April 28-30, 2017.

The Oconomowoc Summer Farmer's Market will be held in a new location in 2017: The new parking campus.

B. Bleck met with Chamber of Commerce staff and staff from Parks, Recreation & Forestry to discuss details such as bathrooms, parking considerations, and layout of the market, and feels very positive about this development. Library staff is currently working on plans to attend the market regularly to promote library services.

The annual Magazine Giveaway will be held March 4-5, 2017. 

B. Bleck gave the board a brief demonstration of Flipster, the library's e-magazine service, at our meeting this month.B. Bleck announced that the library was voted co-winner of "Most loved library" in the Waukesha/Lake Country area by users of Hula Frog, a website for family activities in our area. We share the honor with the Waukesha Public library.
Mayor Nold has asked each department head to present to Common Council a very brief summary of the year that was and the year to come. B. Bleck will present on behalf of the library at the March 21, 2017 Common Council meeting.

Second reading, Privacy Policy revision

M. Miller moved to read by title only, H. Schick seconded. The revised Privacy Policy was reviewed. H. Schick moved to approve the second reading of the Privacy Policy, M. Miller seconded and motion carried.


Approve 2016 State Annual Report

The library must annually report to the Wisconsin Department of Public Instruction on many aspects of the library's finances, staffing, patron use, compliance with standards, and more. D. Knutson moved to approve the 2016 State Annual Report, L Baudoin seconded, and motion carried.

Approve 2016 Statement of Effectiveness

This is the last page of the annual report indicating that the library is pleased with the services provided us by the Bridges Library System. H. Schick moved to approve the 2016 Statement of Effectiveness, S. Grothaus seconded, and motion carried.

Approve 2017 Business Plan

The board has already approved the business plan goals. This final approval will be for the entire business plan, including the statistics from the 2016 state annual report. D. Knutson moved to approve the 2017 Business Plan, M. Miller seconded and motion carried.

There being no further business to properly come before this board, motion to adjourn was make by H. Schick and seconded by K. Nelson. Meeting adjourned at 7:46 pm.
Lissa Radder, Administrative Coordinator