May 11, 2017 Facilities Committee Minutes

M. Krahn reported at the May 2017 regular board meeting.

M. Krahn called the meeting to order at 6:06 pm.

MEMBERS PRESENT – M. Krahn, O. Foat, D. Murray, H. Schick
MEMBERS ABSENT – M. Frye
STAFF PRESENT – B. Bleck, L. Radder

DISCUSSION

Unseen disabilities space

M. Krahn discussed the idea of evaluating the library building and environment to be friendlier to visitors with unseen disabilities. B. Bleck discussed different ways to improve library space for unseen disabilities, including staff training and examining areas of the library that could be used as quiet and comforting spaces. Areas with lower sound and light levels were discussed. Creating a map of accessibility features at the library, including the hearing loop, quiet areas, and low light areas, was suggested.

Acoustic article discussion

The “Designing Libraries & Learning Centres for Good Acoustics” article was distributed to the committee and discussed. B. Bleck noted the article did not only discuss quiet areas of the library but also making sure the acoustics fit the use of the space. Assignment of quiet areas of the library and signage distinguishing those areas were suggested.

Building signage update

All signs have been installed on the building. Lighting has been installed on the east, west, and north sides of the buildings. B. Bleck informed the committee that the lights on the north side of the building do not provide sufficient light to illuminate the entire sign. The issues was brought to the attention of the installer, Lemberg, and they are working with the lighting manufacturer to get 3 additional lights installed to provide adequate coverage.

Community needs update

B. Bleck met with Parks and Rec staff to discuss the community needs assessment. Requests for proposals for a firm to conduct the community needs assessment will be published May 30. The goal is to have the study completed and results available by Thanksgiving 2017. The survey will be distributed to a sampling of City of Oconomowoc citizens.

Boiler & DDC updated estimate

The Request for Proposals has been published. D. Murray will walk through the building with potential contractors.

Bathroom use

The newly added family bathroom is complete and well received by library visitors.

NEXT MEETING

The next meeting was scheduled for Thursday, December 14, 2017 at 6:00 pm.

Agenda Items for next meeting:

  • Long-term planning
  • ADA scan update
  • Study rooms
  • Community needs assessment update
  • Update from staff on new desks

ADJOURN
There being no further business to properly come before this committee, motion to adjourn was made by H. Schick and seconded by O. Foat. Meeting adjourned at 6:52 pm.

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