May 19, 2016 Facilities Committee Meeting Minutes

CALL TO ORDER
The meeting was called to order by M. Krahn at 6:02 pm. It was ascertained that the meeting had been properly posted.

ROLL CALL

MEMBERS PRESENT
H. Schick, M. Frye, M. Krahn

MEMBERS ABSENT
P. Gephart, D. Murray

STAFF PRESENT
B. Bleck, L. Radder

MINUTES

 H. Schick moved to approve the minutes January 14, 2016 meeting, M. Frye seconded.

DISCUSSION

Update on bathroom progress

M. Frye updated the committee on the status of the bathroom remodel.  The project will be bid as a design/build.  A request for proposal (RFP) will be made this fall for the project.

Study rooms – updates, possibilities for reconfiguring

D. Murray looked at the study rooms and found there is not room for reconfiguration with the current layout.  Cosmetic updates will be planned for the near future.

Summer reading room usage

The room is used during the summer for summer reading registration.  It is also used for storage for children’s program supplies.  It is mainly used for storage the majority of the year.  B. Bleck recommended keeping the room for much needed storage but will consider using the space for special exhibits.

Update on weeding project

H. Kramer and C. Schaffer, librarians, are weeding.  Collections are being shifted with the increased space to make materials more accessible and visible to patrons.

Flexible space – what areas of the library could be used as flexible space?

The large print area was evaluated to be used as flexible space.  The large print collection with book shelving would need to be moved.  Heating and air conditioning would need to be reconfigured in that space for it to be used as a collaborative work area.  B. Bleck shared the recent improvements that have been made to the library space with new computer work stations, DVD shelving, smaller catalog stands and other furniture moved or removed.

Entrance possibilities – reconfiguring where the entrance is

The outside footprint of the library has changed quite a bit over the past few years.  The city is working on improving way finding signage throughout the city.  The committee discussed the possibility of adding an entrance to the back side of the building.  M. Frye suggested budgeting for a community study and for adding an entrance to the back of the building in the five year long term financial plan over the next few years.

Da Vinci Institute article

The Future of Libraries article was discussed.  Technology and constant change are a big part of library service.  Flexibility is also important.  Libraries are transforming from product-based to experience based.

ITEMS FOR NEXT MEETING – December 8, 2016 at 6:00 pm

  • Long-term planning
  • Examine data
  • Weeding update
  • Community needs
  • Bathroom progress

There being no further business to properly come before this committee, motion to adjourn was made by H. Schick and seconded by M. Frye. Meeting adjourned at 7:10 pm.

L. Radder, Recording Secretary

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