November 14, 2019 Regular Board Meeting Minutes

STATS UP YTD		STATS DOWN YTD
Collection	items cataloged	Collection
Circulation	city; Waukesha County; other county circ; total circ; adult & juvenile cardholders & items; outreach; renewals & holds filled; outreach; Overdrive	Circulation	Dodge, Jefferson, & Washington Counties
Services	reference questions; library visits; room reservations	Services	internet uses
Programs	community programs & attendance	Programs	adult programs & attendance; kids programs & attendance; teen programs & attendance

REPORTS

COMMITTEE REPORTS (only bold committees will present)

Facilities Committee - D. Murray, H. Schick, M. Frye, O. Foat
Last Meeting - December 13, 2018; Next Meeting - to be scheduled
Planning Committee - H. Schick, D. Knutson, L. Baudoin, M. Mulder
Last Meeting – March 14, 2019; Next Meeting - to be scheduled
Nominating Committee – D. Knutson, O. Foat
Last Meeting – April 10, 2019; Next Meeting – April 2020
Finance Committee – M. Mulder, D. Knutson, L. Kowieski
Last Meeting - June 12, 2019; Next Meeting - to be scheduled
Operations Committee – L. Baudoin, M. Mulder
Last Meeting - May 9, 2019; Next Meeting - as needed
Fundraising Committee – L. Baudoin, D. Knutson, H. Schick
Last Meeting - March 1, 2018; Next Meeting - as needed
Art Committee – K. Nelson, H. Schick, H. Kramer
Last Meeting - October 10, 2016; Next Meeting - as needed

BUDGET/FINANCE

The Common Council will have the public hearing and vote on the 2020 budget on Tuesday, November 19.

[spacer height="1.5%"]BUILDING/FACILITIES

Several companies have given quotes on replacing the three sets of sliding doors at the front of the building. If Council approves the 2020 budget as it is now, the doors will be replaced in 2020.

[spacer height="1.5%"]COLLECTION DEVELOPMENT/REFERENCE

We had several local history volumes bound at Grimm Bindery. The Oconomowoc Historical Society donated to us several years of Oconomowoc High School yearbooks that we had been missing, and a few indexes of the Wisconsin Magazine of History.

[spacer height="1.5%"]The Explore Passes have been very popular with patrons. We are in conversation with the YMCA at Pabst Farms to add them to our list of Explore Pass locations.

[spacer height="1.5%"]CONTINUED SYSTEM INVOLVEMENT/AUTOMATION

Bridges Library System Director Connie Meyer will retire on March 17, 2020. The process of finding her successor has already begun. The committee will include three library directors, in addition to several Bridges board members and a Waukesha County Human Resources staff person. B. Bleck will be one of the three directors on the committee.

[spacer height="1.5%"]FRIENDS OF OPL

The Friends book sale went very well. Disposal of unsold books went very well again this time, as Jon Ruddat of Outside the Box Family, LLC picked up and paid $1/box of unsold materials. A big thank you to Sue Boyer and the rest of the Friends who work so hard to make the book sale a success.

[spacer height="1.5%"]LIBRARY OPERATIONS

Per the board’s action earlier this year, the library was closed to the public on Monday, November 4 for Staff Development Day.

[spacer height="1.5%"]PERSONNEL/CONTINUING EDUCATION

Interviews for the Circulation Supervisor position are this week and next. Interviews have begun for two part-time vacancies (Reference Librarian and Cataloging Processing Aide).

[spacer height="1.5%"]Puppeting volunteer Emalou Sandsmark (Freddy the Frog)’s retirement party went very well. We had a wonderful turnout. Four of the six children’s librarians who worked with Emalou were able to attend, including Nancy Day, who started the puppet show with Emalou 40 years ago. State Rep. Barbara Dittrich attended, as did a woman who would have been one of the first generations of storytime attendees to enjoy the puppet show. Kudos to Caitlin Schaffer for spearheading a wonderful event.

[spacer height="1.5%"]The Wisconsin Library Association Annual Conference went very well. Thank you to Orlin Foat for attending! Jennie Fidler and B. Bleck both presented. Jennie’s presentation was very impressive, and B. Bleck heard from many others in attendance what a great job she did; and how impressed they were at how organized she is.

[spacer height="1.5%"]PROGRAMMING

[spacer height="1.5%"]In addition to our usual calendar of events, we will have a series of special events for International Games Week, November 4-10. The centerpiece of the week will be “Board Games and Brews,” an adult event that will feature all kinds of games, door prizes, and beer and wine for sale. That will be Saturday, November 9 from 6 to 8 pm.

[spacer height="1.5%"]We have a new recurring program for adults: Fiber Arts Circle. Friends board member/library volunteer Pat Ludwig leads this event on the third Wednesday of each month, from 6:30 to 7:45. Anyone can attend and bring along whatever project they are working on, whether it is knitting, cross-stitch, crochet, etc.

[spacer height="1.5%"]PLANNING

[spacer height="1.5%"]The library board’s Planning Committee will meet soon. New members of the committee are always welcome.

[spacer height="1.5%"]PUBLIC RELATIONS

[spacer height="1.5%"]The library’s new logo has received outstanding feedback from the community and from colleagues at other libraries.

NEW BUSINESS

[spacer height="1.5%"]Strategic Plan

Matt Mulder led the board in an exercise to complement Strategic Plan ideas and input gathered at the library’s Staff Development Day. The board discussed their ideas.

Visions for the library in 5 years
- more community engagement
- multi-generational connections
- make sure all voices are heard
- sustainable growth within the community and the library building
- community engagement
- assess community needs beyond the services and materials the library provides
- preserving culture and partnering with other local organizations and services
- change and expand with our community
- new library addition
Threats to the library
- stagnation
- not updating space
- outdated design of the space
- not meeting the divers needs of patrons
- disconnect of value from the community and individuals, organizations, and businesses
- not evolving with neighborhood layout
- not taking advantage of creative funding
- not taking advantage of advocating
- stigma - old school, out of touch
- failure to educate new generations on what libraries offer

[spacer height="1.5%"]Consider/Act on Approving Adult Furnishings Proposal

Four proposals were submitted and evaluated by the director, two library staff members, and a staff member from the library system.

[spacer height="1.5%"]Proposals were evaluated and scored based on:

Layout/Design
- Accessibility features
- Suitability for adult patrons of a wide range of ages, sizes, mobility, and library activities
- Flexibility
Maintenance
- Durability/Performance
- Ease of cleaning
Safety
Overall Impression and Visual Appeal
Proposed Project Schedule and Process
References
Warranty and Insurance
Cost

[spacer height="1.5%"]The Demco proposal scored highest. M. Mulder recused himself from the discussion on the proposal since he is an employee of Demco. The final cost of the Demco proposal is $44,283.07. Two task chairs will be purchased separately from CJ&Associates Inc for $615. L. Kowieski moved to approve the Adult Furnishing Proposal capital expense totaling $45,827.76. H. Schick seconded and motion carried.

[spacer height="1.5%"]Consider/Act on Approving 2020 Annual Addendum to the Bridges Library System Member Library and CAFÉ Agreements

This addendum to the Bridges Library System and CAFÉ membership agreement shows the exact amount of our payments from Waukesha County, Lakeshores Library System, a Bridges grant, and what our costs for system membership will be in 2020. L. Kowieski moved to approve the 2020 Annual Addendum to the Bridges Library System Member Library and CAFÉ Agreements. K. Nelson seconded.

[spacer height="1.5%"]2019 Q3 Business Plan Update

B. Bleck discussed the third quarter updates.