OCONOMOWOC PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
REGULAR BOARD MEETING
November 8, 2018
CALL TO ORDER
O. Foat called the meeting to order at 7:08 pm. Agenda was properly posted.
ROLL CALL
MEMBERS PRESENT
O. Foat, D. Knutson, K. Nelson, H. Schick, L. Baudoin, S. Homberg, M. Krahn
MEMBERS ABSENT
M. Rosek, M. Mulder
STAFF PRESENT
B. Bleck, L. Radder
MINUTES
M. Krahn moved to approve the minutes of the October 11, 2018 Regular Board meeting. D. Knutson seconded and motion carried.
COMMENTS FROM THE AUDIENCE
There were no comments or audience.
FINANCIAL AND STATISTICAL REPORTS
October financial reports were reviewed.
October statistics were reviewed.
STATS UP YTD STATS DOWN YTD
Collection all other materials Collection adult books; juvenile books
Circulation City; all counties; renewals; holds filled; all circ by item statistical class Circulation other circulation; ILL requests by OPL & filled for OPL
Patrons all new patrons Patrons total juvenile patrons
Services room reservations; library visits; reference questions; Wi-Fi use Services internet use
Programs adult programs and attendance; juvenile programs; teen programs; total programs; total attendance Programs juvenile and teen attendance
Web e-newsletter reach Web web vists; new e-mail subscribers; facebook reach
VOUCHERS
October 2018 vouchers totaling $16,602.69 were approved.
COMMUNICATIONS AND ANNOUNCEMENTS
The October newsletter was included in the board packet.
REPORTS
COMMITTEE REPORTS (only bold committees will present)
Facilities Committee
Members - M. Krahn, D. Murray, H. Schick, M. Frye, O. Foat
Last Meeting - August 9, 2018
Next Meeting - December 13, 2018 5:00 pm
Reported at the August 9, 2018 Regular Board meeting.
Planning Committee
Members - H. Schick, D. Knutson, L. Baudoin, M. Mulder
Last Meeting - October 11, 2018
Next Meeting - Thursday,  December 10, 2018 6:00pm
Reported at the October 11, 2018 Regular Board meeting.
Nominating Committee
Members – D. Knutson, M. Krahn, O. Foat
Last Meeting – April 24, 2018
Next Meeting – Thursday, April 11, 2019 6:30pm
Reported at the May 11, 2018 Regular Board meeting.
Finance Committee
Members - M. Mulder, M. Krahn, D. Knutson
Last Meeting - July 9, 2018
Next Meeting - June 2019
Reported at the July 12, 2017 Regular Board meeting.
Operations Committee
Members - L. Baudoin, M. Krahn, M. Mulder
Last Meeting - August 10, 2017
Next Meeting - as needed
Reported at the August 10, 2017 Regular Board meeting.
Fundraising Committee
Members - L. Baudoin, D. Knutson, H. Schick
Last Meeting - March 1, 2018
Next Meeting - as needed
Reported at the March 15, 2018 Regular Board meeting.
Art Committee
Members - K. Nelson, H. Schick, H. Kramer
Last Meeting - October 10, 2016
Next Meeting - as needed
Reported at the October 12, 2016 Regular Board meeting.
BOARD PRESIDENT REMARKS
There were no board president remarks.
BOARD MEMBER REMARKS
M. Mulder invited the board to his home after the December meeting. The December 13, 2018 Regular Board meeting will be moved to 6:00 pm with the Facilities Committee meeting at 5:00 pm.
M. Krahn thanked the board members that attended the public hearing on the library budget on Tuesday November 6, 2018. She encouraged board members to regularly attend council meetings to represent the library.
Board members were pleased to hear the Council reinstated funding for Wi-Fi hotspots in the 2019 budget.
M. Krahn also thanked the library for helping a local family that lost their wife and mother in a recent accident.
DIRECTOR’S REPORT
BUDGET/FINANCE
Council held a public hearing on the library budget on Tuesday November 6 at 7:30 (during the regular Council meeting). Council previously voted to cut the library budget by $600, which is the amount of money the library had allocated for a data plan for hotspots. The council voted November 6 to reinstate the funding for the hotspots. B. Bleck thanked the board for their support throughout the budget process and for attendance at the November 6 meeting. 
COLLECTION DEVELOPMENT/REFERENCE
The local history books the Board approved having re-bound are finished. 
COMMUNICATIONS
A few years ago Park Lawn Elementary asked to use the library as a place to which students and staff can evacuate in case of an emergency. A few weeks ago, the school submitted a memorandum of understanding (MOU) that the City Attorney Stan Riffle is reviewing now. The hope is that Park Lawn will never have to use this contingency plan, but it is good that we have our agreement documented officially just in case.
CONTINUTED SYSTEM INVOLVEMENT/AUTOMATION
C. Meyer, the director of Bridges Library System, created a helpful document about the responsibilities of board members that was included in board packets.
The PLSR Steering Committee released its recommendation report and an updated timeline for the project. Steering plans to have an additional public comment period later this fall, and hopes to submit the report to DPI in December. The Steering Committee report is available at http://www.plsr.info/recommendation-development-phase/.
FRIENDS OF OPL
The Friends board meeting was Wednesday November 7, 2018. Agenda items included reviewing the Annual Meeting, consider/act on updating the cost of Friends membership, discuss plans for Friends of the Library Appreciation Week (October 20-26, 2019), discuss updating design/content of membership cards, Consider/Act on creating a Friends eBay account, and discuss accepting credit cards for payment at book sales.
LIBRARY OPERATIONS
The police responded to library calls twice during the week of October 22, 2018 - once due to an intoxicated person in the parking lot, and once for a hit-and-run fender bender in the parking lot. Police and library staff handled both situations very well.
PERSONNEL/CONTINUING EDUCATION
B. Bleck, L. Radder, C. Schaffer, and J. Fidler attended the Wisconsin Library Association Conference in LaCrosse. 
M. Muehlenberg attended the Back in Circulation Again Conference in Madison. 
The Oconomowoc Kiwanis Breakfast Club has generously offered to cover the cost of my attendance at a three-day train-the-trainer taught by the Crisis Prevention Institute (CPI). The training will take place at the Oconomowoc Community Center, and CPI has advertised the training throughout North America. This training will be an opportunity to bring new people to Oconomowoc (in addition to the main benefit of the training, which will be having new tools to diffuse high-conflict and potentially violent situations).
PROGRAMMING
The library will host the Stars and Stripes Honor Flight (SSHF) Art Show, which is a large traveling display of photos depicting veterans’ experiences taking the SSHF to Washington DC to visit the WWII, Korean, Vietnam War, and other memorials. The library is happy to share that the display will be at our library from November 24 through December 14. The library will host a special guest from the SSHF Speaker’s Bureau in conjunction with the art show. The speaker will be here on Saturday December 8 at 1 pm. The board had a great idea at our last meeting, which was that the library’s column in the Enterprise in November could feature the SSHF Art Show. B. Bleck will be interviewing the library’s contact with the SSHF, Diego Betancourt, for the column. Thank you to H. Schick for connecting the library to Diego and the art show.
PUBLIC RELATIONS
B. Bleck will present to the Oconomowoc Kiwanis Breakfast Club on Wednesday November 21. The group is interested in a general update from the library, as well as a summary of what she learns at the Crisis Prevention Institute Training.
NEW BUSINESS
Annual Addendum to the Bridges Library System Member Library & CAFÉ Agreements
The addendum to the Bridges Library System and CAFÉ  agreement shows the exact amount of our payments from Waukesha County, Lakeshores Library System, and a Bridges grant, and what our costs for system membership will be in 2019.
M. Krahn moved to approve the 2019 Annual Adddendum and CAFÉ agreement. H. Schick seconded and motion carried.
Consider/Act on revising 2019 Oconomowoc Public Library budget
If the Common Council approves the budget on November 6, the Board will need to update the library’s allocations based on the final amount of funding Council approves. However, if Council does not vote to approve the budget at their November 6 meeting, this agenda item will wait until the library board’s meeting in December.
H. Schick moved to table this agenda item until the December 2018 Regular Board Meeting.
B. Bleck presentation of research on home delivery service
Per the Business Plan, library staff have been researching the feasibility of offering a home service (sometimes called “homebound” service). B. Bleck shared what staff have learned about home service, and how offering home service might fit into the library’s menu of services. If the board agrees to implement home service, a meeting of the Operations Committee will be scheduled to create a policy for Home Service.
Discuss results of questions 9 and 10 on Community Needs Assessment
The number of times households accessed library services and the number of times households accessed services of other public libraries were discussed.
ADJOURN
There being no further business to properly come before this board, motion to adjourn was made by M. Krahn, H. Schick seconded. Meeting adjourned at 8:18 pm.
Lissa Radder, Administrative Coordinator
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