November 8, 2018 Regular Board Meeting Minutes

FINANCIAL AND STATISTICAL REPORTS

October financial reports were reviewed.

October statistics were reviewed.[spacer height="10px"]

STATS UP YTD		STATS DOWN YTD
Collection	all other materials	Collection	adult books; juvenile books
Circulation	City; all counties; renewals; holds filled; all circ by item statistical class	Circulation	other circulation; ILL requests by OPL & filled for OPL
Patrons	all new patrons	Patrons	total juvenile patrons
Services	room reservations; library visits; reference questions; Wi-Fi use	Services	internet use
Programs	adult programs and attendance; juvenile programs; teen programs; total programs; total attendance	Programs	juvenile and teen attendance
Web	e-newsletter reach	Web	web vists; new e-mail subscribers; facebook reach

[spacer height="10px"]BOARD MEMBER REMARKS

[spacer height="10px"]M. Mulder invited the board to his home after the December meeting. The December 13, 2018 Regular Board meeting will be moved to 6:00 pm with the Facilities Committee meeting at 5:00 pm.

[spacer height="10px"]M. Krahn thanked the board members that attended the public hearing on the library budget on Tuesday November 6, 2018. She encouraged board members to regularly attend council meetings to represent the library.

[spacer height="10px"]Board members were pleased to hear the Council reinstated funding for Wi-Fi hotspots in the 2019 budget.

[spacer height="10px"]M. Krahn also thanked the library for helping a local family that lost their wife and mother in a recent accident.

DIRECTOR’S REPORT

[spacer height="10px"]BUDGET/FINANCE

[spacer height="10px"]Council held a public hearing on the library budget on Tuesday November 6 at 7:30 (during the regular Council meeting). Council previously voted to cut the library budget by $600, which is the amount of money the library had allocated for a data plan for hotspots. The council voted November 6 to reinstate the funding for the hotspots. B. Bleck thanked the board for their support throughout the budget process and for attendance at the November 6 meeting.

[spacer height="10px"]COLLECTION DEVELOPMENT/REFERENCE

[spacer height="10px"]The local history books the Board approved having re-bound are finished.

[spacer height="10px"]COMMUNICATIONS

[spacer height="10px"]A few years ago Park Lawn Elementary asked to use the library as a place to which students and staff can evacuate in case of an emergency. A few weeks ago, the school submitted a memorandum of understanding (MOU) that the City Attorney Stan Riffle is reviewing now. The hope is that Park Lawn will never have to use this contingency plan, but it is good that we have our agreement documented officially just in case.

[spacer height="10px"]CONTINUTED SYSTEM INVOLVEMENT/AUTOMATION

[spacer height="10px"]C. Meyer, the director of Bridges Library System, created a helpful document about the responsibilities of board members that was included in board packets.

[spacer height="10px"]The PLSR Steering Committee released its recommendation report and an updated timeline for the project. Steering plans to have an additional public comment period later this fall, and hopes to submit the report to DPI in December. The Steering Committee report is available at http://www.plsr.info/recommendation-development-phase/.

[spacer height="10px"]FRIENDS OF OPL

[spacer height="10px"]The Friends board meeting was Wednesday November 7, 2018. Agenda items included reviewing the Annual Meeting, consider/act on updating the cost of Friends membership, discuss plans for Friends of the Library Appreciation Week (October 20-26, 2019), discuss updating design/content of membership cards, Consider/Act on creating a Friends eBay account, and discuss accepting credit cards for payment at book sales.

[spacer height="10px"]LIBRARY OPERATIONS

[spacer height="10px"]The police responded to library calls twice during the week of October 22, 2018 - once due to an intoxicated person in the parking lot, and once for a hit-and-run fender bender in the parking lot. Police and library staff handled both situations very well.

[spacer height="10px"]PERSONNEL/CONTINUING EDUCATION

[spacer height="10px"]B. Bleck, L. Radder, C. Schaffer, and J. Fidler attended the Wisconsin Library Association Conference in LaCrosse.

[spacer height="10px"]M. Muehlenberg attended the Back in Circulation Again Conference in Madison.

[spacer height="10px"]The Oconomowoc Kiwanis Breakfast Club has generously offered to cover the cost of my attendance at a three-day train-the-trainer taught by the Crisis Prevention Institute (CPI). The training will take place at the Oconomowoc Community Center, and CPI has advertised the training throughout North America. This training will be an opportunity to bring new people to Oconomowoc (in addition to the main benefit of the training, which will be having new tools to diffuse high-conflict and potentially violent situations).

[spacer height="10px"]PROGRAMMING

[spacer height="10px"]The library will host the Stars and Stripes Honor Flight (SSHF) Art Show, which is a large traveling display of photos depicting veterans’ experiences taking the SSHF to Washington DC to visit the WWII, Korean, Vietnam War, and other memorials. The library is happy to share that the display will be at our library from November 24 through December 14. The library will host a special guest from the SSHF Speaker’s Bureau in conjunction with the art show. The speaker will be here on Saturday December 8 at 1 pm. The board had a great idea at our last meeting, which was that the library’s column in the Enterprise in November could feature the SSHF Art Show. B. Bleck will be interviewing the library’s contact with the SSHF, Diego Betancourt, for the column. Thank you to H. Schick for connecting the library to Diego and the art show.

[spacer height="10px"]PUBLIC RELATIONS

[spacer height="10px"]B. Bleck will present to the Oconomowoc Kiwanis Breakfast Club on Wednesday November 21. The group is interested in a general update from the library, as well as a summary of what she learns at the Crisis Prevention Institute Training.

NEW BUSINESS

[spacer height="10px"]Annual Addendum to the Bridges Library System Member Library & CAFÉ Agreements

[spacer height="10px"]The addendum to the Bridges Library System and CAFÉ agreement shows the exact amount of our payments from Waukesha County, Lakeshores Library System, and a Bridges grant, and what our costs for system membership will be in 2019.

[spacer height="10px"]M. Krahn moved to approve the 2019 Annual Adddendum and CAFÉ agreement. H. Schick seconded and motion carried.

[spacer height="10px"]Consider/Act on revising 2019 Oconomowoc Public Library budget

[spacer height="10px"]If the Common Council approves the budget on November 6, the Board will need to update the library’s allocations based on the final amount of funding Council approves. However, if Council does not vote to approve the budget at their November 6 meeting, this agenda item will wait until the library board’s meeting in December.

[spacer height="10px"]H. Schick moved to table this agenda item until the December 2018 Regular Board Meeting.

[spacer height="10px"]B. Bleck presentation of research on home delivery service

[spacer height="10px"]Per the Business Plan, library staff have been researching the feasibility of offering a home service (sometimes called “homebound” service). B. Bleck shared what staff have learned about home service, and how offering home service might fit into the library’s menu of services. If the board agrees to implement home service, a meeting of the Operations Committee will be scheduled to create a policy for Home Service.

[spacer height="10px"]Discuss results of questions 9 and 10 on Community Needs Assessment

[spacer height="10px"]The number of times households accessed library services and the number of times households accessed services of other public libraries were discussed.