OCONOMOWOC PUBLIC LIBRARY
BOARD OF TRUSTEES
 
MINUTES
REGULAR BOARD MEETING
November 9, 2017
CALL TO ORDER
 M. Krahn called the meeting to order at 7:05 pm.
 
ROLL CALL
MEMBERS PRESENT
O. Foat, D. Knutson, M. Krahn, K. Nelson, H. Schick
MEMBERS ABSENT
L. Baudoin, M. Rosek, M. Mulder
STAFF PRESENT
B. Bleck, L. Radder
 
MINUTES
H. Schick moved to approve the minutes of the October 12, 2017 Regular Board Meeting. Motion carried.
 
COMMENTS FROM THE AUDIENCE
No audience or comments.
 
FINANCIAL AND STATISTICAL REPORTS
October 2017 financial report was reviewed.
October 2017 statistics were reviewed.
 
STATS UP YTDSTATS DOWN YTD
Collectionadult CD books, all juvenile materialsCollectionadult books, DVDs, and music CDs
Circulationcity circulation; misc. county circulation; adult circulation; OverDrive; renewals; holds filled; ILL filled for OPLCirculationWaukesha, Jefferson, and Dodge circulation; juvenile circulation; ILL filled by OPL
Patronsall new patron circulationPatronsn/a
Servicesvisits; internet use; exams Servicesroom use; wifi logins; questions
Programsoutreach; teen programs offered Programsadult and juvenile programs offered and attendance
Webnew email subscribers; Facebook reach and engagementWebweb visits
 
VOUCHERS
October vouchers totaling $27,610.40 were approved.
 
COMMUNICATIONS AND ANNOUNCEMENTS
The November calendar was included in the board packet along with October news articles.
 
REPORTS
 
COMMITTEE REPORTS (only bold committees will present)

There were no committee reports.

 BOARD PRESIDENT REMARKS
M. Krahn reminded board members to stay up-to-date with changes in library legislation and how it affects the library. 
 
BOARD MEMBER REMARKS
H. Schick shared recent news articles.
 
DIRECTOR'S REPORT
 
BUDGET/FINANCE
The Common Council agenda for Tuesday November 7 included a public hearing about the proposed 2018 City budget, and approval of the budget. B. Bleck attended.  
 
 
COMMUNICATIONS
A board member asked if having a brochure of library artwork available to the public  would present any problems for insurance. City Hall has indicated that there will be no problem with insurance
 
CONTINUED SYSTEM INVOLVEMENT/AUTOMATION
Sussex library staff created a document about cross-county payments for library services that was included in the board packet. Cross-county payments are a critically important issue to libraries in Wisconsin, so it’s always good to keep stakeholders informed of the value of those payments. 
 
 
PERSONNEL/CONTINUING EDUCATION
One of our staff positions had been titled “Clerk/Typist” for a very long time. The job duties and title for this position needed updating. B. Bleck worked with city HR staff and the staff member with that job title to update the list of duties and come up with a more current and accurate title: Library Support Assistant. This does not affect the wages, benefits, or duties of this position.  As such, this does not require any action from the board. A copy of the updated job description is included in the board packet. 
 
 
PROGRAMMING
 Adult Programming
One of the ways we’re hoping to celebrate the 125th anniversary of the library is by collecting 125 bibliographies from staff and board members, and making those available to patrons in person and online. 
 
Children’s Programming
Caitlin Schaffer’s Filmless Film Club has begun working on creating several short videos to celebrate the library’s 125th anniversary. The videos will be shared via YouTube, the library’s website, and Facebook in 2018.
 
 
NEW BUSINESS
Consider/Act on using gift fund to re-frame, matte, and/or restore select library artwork
 
B. Bleck shared quotes for museum-quality framing, matting, and/or restoring the four works of art. 
 
H. Schick moved to use gift funds for the restoration and re-framing of the artwork. D. Knutson seconded.
 
Approve 2018 Annual Addendum to the Bridges Library System Member Library & CAFÉ Agreements
 
D. Knutson moved to approve the 2018 Annual Addendum. H. Schick seconded. The addendum signed by M. Krahn, Board President and O. Foat, Board Secretary was returned to Bridges.
 
Consider/Act on planning and funding of needs assessment for True Non-Residents in the Oconomowoc Public Library’s service area
 
B. Bleck informed the board that the cost of the TNR assessment would be $3,845. 
 
H. Schick moved to perform the community needs assessment for True Non-Residents with a 5% margin of error by the end of 2017 as proposed by Jerry Braatz from UW-Extension. The expense of the assessment will be paid with funds available in the 2017 library operating budget. O. Foat seconded and the motion carried.
 
 ADJOURN
There being no further business to properly come before this board, motion to adjourn was made by D. Knutson and seconded by H. Schick. Meeting adjourned at 8:02 pm. 
 
 
L. Radder, Administrative Coordinator