OCONOMOWOC PUBLIC LIBRARY
BOARD OF TRUSTEES
 
MINUTES
October 12, 2017 Regular Board Meeting
CALL TO ORDER
M. Krahn called the meeting to order at 7:06 pm. Agenda was properly posted.
ROLL CALL
MEMBERS PRESENT
O. Foat, D. Knutson (arrived at 7:25 pm), M. Krahn, M. Mulder, K. Nelson, H. Schick
MEMBERS ABSENT
L. Baudoin, S. Grothaus, M. Rosek
STAFF PRESENT
B. Bleck, L. Radder
MINUTES
H. Schick moved to approve the minutes of the September 14, 2017 Regular Board Meeting. M. Mulder seconded and motion carried.
COMMENTS FROM THE AUDIENCE
Demonstration of the Libby app from Overdrive
Hope Kramer, Head of Reference, Adult Services, and Cataloging, presented the new Libby app for downloading e-books and audiobooks from the Wisconsin Digital Library.
VOUCHERS
September 2017 vouchers totaling $18,750.18 were approved.
COMMUNICATIONS AND ANNOUNCEMENTS
The November newsletter and October articles were included in the board packet.
FINANCIAL AND STATISTICAL REPORTS
The September 2017 financial report was reviewed.
September 2017 statistics were reviewed.
STATS UP YTD STATS DOWN YTD
Collection juvenile items; adult DVDs/Blu-ray; CD books received; items cataloged Collection adult books, CD books, & music CDs; books received; DVDs/Blu-Rays & music CDs received; items in-processing
Circulation total circulation, city circulation, Dodge, and other county circulation; adult and juvenile circulation; OverDrive; renewals; holds filled; ILLs requested by and filled for OPL Circulation Waukesha and Jefferson counties; ILLs filled by OPL
Patrons all new registration - adult, juvenile, and city resident Patrons total number of patrons due to purge
Services library visits; reference questions; internet uses; exams Services room reservations
Programs teen programs; teen summer reading; juvenile outreach Programs adult programs & attendance; juvenile programs & attendance; teen attendance; total attendance
Web new newsletter subscribers; Facebook posts created, reach, and engagement Web web site visits; web posts created; web emails sent
REPORTS
COMMITTEE REPORTS (only bold committees will present)
BOARD PRESIDENT REMARKS
M. Krahn thanked the board for their continued support. She asked the board to educate the community on the many services the library offers beyond just books. She also asked board members to share how libraries are funded with their alder people and county board members.
BOARD MEMBER REMARKS
 
O. Foat commented on how well attended storytime is and how many community members enjoy the services the library offers.
 
H. Schick shared how great the Bridges Trustee dinner was.
DIRECTOR'S REPORT 
 
BUILDING/FACILITIES
 
The landscaping project in front of the library began October 4 and was complete by the board meeting.
 
CONTINUED SYSTEM INVOLVEMENT/AUTOMATION
 
Governor Walker signed the 2017-2019 state budget. This budget includes an additional $1.5 million investment in state aid to library systems. This additional funding will help support public internet access, workforce development, and lifelong learning. The budget also maintains funding for BadgerLink, Newsline for the Blind, Wisconsin Talking Book and Braille Library, the Cooperative Children's Book Center, and statewide interlibrary loan access to Milwaukee Public Library and UW-Madison collections.
 
Tessa Michaelson Schmidt of the Department of Public Instruction has invited me to be on a panel about accessibility in libraries, which will be part of the Wisconsin Library Association (WLA) annual conference on October 18. B. Bleck reminder that trustees are welcome to attend the WLA conference, which will be held at the Kalahari in Wisconsin Dells October 18-20. More information is available at wla.wisconsinlibraries.org.
 
FRIENDS OF OPL
 
The Friends’ book sale will be held October 13-15. Board members are a dues-free member of the Friends. 'Members only’ get early admission from 4-6 pm on Friday October 13.
 
The next meeting of the Friends board will be Wednesday November 8 at 7 pm.
 
The Friends are looking forward to being part of the 125th anniversary celebrations by holding an anniversary party in August 2018, and having at least one float in a local parade in 2018.
 
LIBRARY OPERATIONS
 
One of the works of art the board will consider re-framing has been on a ‘field trip’ to an art restorer in Chicago, who put together a quote for cleaning and restoration. The painting will not be back in time for our October meeting but will be added to the November board meeting agenda for discussion.
 
The library is now open Sundays from 1-4 pm through the month of April.
 
PERSONNEL/CONTINUING EDUCATION
 
The Circulation Processing Aide position (formerly known as “Page”) has been filled by Molly Ritter.
 
PROGRAMMING
 
The Oconomowoc Public Library will join the Lake Country Library Memory Project in 2018! We will host a few “Memory Cafes” each year, in partnership with other libraries. At the Memory Café, people with early stage dementia and their care partners can gather, talk with peers, learn something new, and have fun. More information is at librarymemoryproject.org.
NEW BUSINESS
 
B. Bleck updated on Public Library System Redesign Project (PLSR)
 

PLSR is a statewide project studying how to best provide public library system services in our state. Workgroups were formed to examine each area of library system service and will be reporting back to the steering committee with ideas on how library systems can improve each of the service areas examined. Library directors in the Bridges Library System have continually discussed PLSR issues. The following issues were discussed –

  • Accountability
    • State statutes are out of date and do not provide a clear direction on what library systems need to provide
    • Libraries can report dissatisfaction with system support on the annual report but there currently are no consequences for the library system
  • There is no training for library system trustees  
Consider/Act on opening at 10:00 am on Friday, December 1, 2017
 
M. Mulder moved to open late on Friday, December 1, 2017 at 10:00 am for staff training and team building.
 
Consider/Act on Adjusting 2018 Budget Request
 

M. Krahn and B. Bleck informed the board that the Common Council recommended cutting the 2018 library budget by $10,000 at the September 26, 2017 Committee of the Whole meeting. The committee disagreed with funding for a community needs assessment of communities surrounding the City of Oconomowoc that the library serves. True Non-Resident patrons live in communities that do not have a library. Roughly one third of the library revenue comes from True Non-Resident (TNR) circulation.

B. Bleck returned to the Committee of the Whole on October 3, 2017 with a revised recommendation for fund allocation including cooling for the computer server and telecommunication rooms and additional funding for library programs. The committee restored $8,000 to the 2018 library operating budget.

B. Bleck contacted the survey vendor for an updated quote for the TNR survey. The original estimate was made before vendors were contacted, based on rough estimates from the City Community Needs Assessment amount budgeted in 2017. The TNR survey would likely cost between $2,500 and $3,800 -- far less than the estimated cost of $10,000 included in the 2018 budget request.

The library board discussed the importance of board members letting the library director or library board know of any budgetary issues or concerns on how funds are allocated prior to Council consideration of the budget. The library board discussed their continuing belief that it is as important to assess the needs of TNR citizens as it is to assess those of city residents. The library board discussed the role of the Common Council and the role of the Library Board in funding and budgeting.

The library board discussed that the TNR study will return a profit to the library in the future. As the cost of the TNR assessment is far lower than originally thought, discussion ensued on the suitability and feasibility of funding the TNR assessment with a combination of 2017 dollars, gift fund, or Friends dollars.

The board was in support of completing a True Non-Resident study as soon as possible. B. Bleck will explore the possibility of completing the survey by the end of 2017 and report to the board at the November meeting.

M. Mulder moved to allocate the $8,000 restored to the 2018 library budget to additional program funding and cooling and ventilation for computer server and telecommunication rooms. O. Foat seconded and the motion carried.

Quarterly Update on Business Plan Progress 
 
B. Bleck reviewed the third quarter goal progress. See Planning Committee above for details.
ADJOURN
There being no further business to properly come before this board, motion to adjourn was made by H. Schick and seconded by O. Foat. Meeting adjourned at 8:37 pm.
 
Lissa Radder, Administrative Coordinator