The Circulation Processing Aide is primarily responsible for checking-in and organizing interlibrary loan materials and assisting with various circulation projects and tasks as needed.
Example of Duties:
- Stay up-to-date with and adhere to the library system’s interlibrary loan rules, processes, and guidelines.
- Monitor library’s supply of bags, bins or labels.
- Communicate with delivery van driver regarding supply levels for bags, bins, and labels.
- Monitor ILL/bin systems and processes for opportunities for streamlining and/or improvement, communicate ideas to supervisor.
- Empty interlibrary loan bins, sort out OPL items from the rest.
- Place OPL items on a cart, transfer cart to the circulation staff.
- Separate items from other libraries into categories: e.g. books, DVDs, audiobooks.
- Manage the bins: Empty them, arrange on the tables, put library labels in bin pockets.
- Open all cases holding DVDs, CDs, and audiobooks and count discs to make sure the correct number are in the cases.
- Scan all items and place hold slips on them.
- Highlight the holds that need to be called.
- Arrange items in alphabetical order on two carts.
- Bundle, rearrange and put all holds in order.
- Check items for damage and place the minor damage note on the item with date, etc.
- After all items are scanned, consolidate the two carts into one, and transfer the cart to the circulation staff.
- Other duties as assigned.
Summary of Necessary Knowledge, Skills, and Abilities
- Basic understanding and knowledge of Library circulation processes.
- Knowledge of and willingness to follow and enforce Library policies, procedures, and techniques.
- Skill in operation of listed tools and equipment.
- Proficient keyboarding, filing, basic math, and alphabetizing skills.
- Ability to communicate clearly and concisely, both orally and in writing.
- Strong attention to detail.
- Ability to organize and prioritize workload.
- Ability to perform repetitive tasks accurately and efficiently.
- Ability to effectively operate Library computers and related circulation software.
- Ability to follow verbal and written instructions.
- Ability to perform several tasks simultaneously and under pressure.
- Ability to work independently and with a team.
- Ability to establish and maintain effective relationships with patrons, staff, and the general public.
- Ability to handle confidentiality of information handled.
- Ability to perform the physical activities associated with the job.
- Graduation from high school or GED equivalent
- Library circulation and/or general library experience preferred.
For additional information, questions, and/or assistance, please contact Human Resources at 262-569-3225.