OCONOMOWOC PUBLIC LIBRARY
BOARD OF TRUSTEES

MINUTES
September 14, 2017 Regular Board Meeting

CALL TO ORDER
D. Knutson called the meeting to order at 7:00 pm. Agenda was properly posted.
ROLL CALL
MEMBERS PRESENT
D. Knutson, O. Foat, M. Mulder, M. Rosek, K. Nelson, H. Schick
MEMBERS ABSENT
M. Krahn, L. Baudoin, S. Grothaus
STAFF PRESENT
B. Bleck, L. Radder
MINUTES
M. Rosek moved to approve the minutes of the August 10, 2017 board meeting. M. Mulder seconded and motion carried. 
COMMENTS FROM THE AUDIENCE
There were no comments or audience.
VOUCHERS
August 2017 vouchers totaling $24,169.31 were approved.
COMMUNICATIONS AND ANNOUNCEMENTS
The September newsletter and August articles were included in the board packet.
FINANCIAL AND STATISTICAL REPORTS
August financial report was reviewed.
August statistics were reviewed.
 
STATS UP YTD STATS DOWN YTD
Collection - juvenile materials Collection - adult materials
Circulation - City of Ocononowoc, Dodge County, other counties, total circulation; adult circulation, OverDrive, renewals; interlibrary loans to and from OPL Circulation -  Waukesha County, Jefferson County; holds filled
Patrons - library visits; reference questions, exams; internet uses Patrons - total adult and juvenile patrons due to database purge of outdated records
Services - total programs and attendance; teen programs and attendance; adult outreach programs and attendance; juvenile outreach programs and attendance Services - room reservations; Wi-Fi logins
Programs - total programs and attendance; teen programs and attendance; adult outreach programs and attendance; juvenile outreach programs and attendance Programs - adult programs and attendance; juvenile programs and attendance
Web - newsletter subscribers; web posts emailed; Facebook posts and engagement Web - adult programs and attendance; juvenile programs and attendance
REPORTS
 
COMMITTEE REPORTS (only bold committees will present)
Facilities Committee Members - M. Krahn, D. Murray, H. Schick, M. Frye, O. Foat
  Last Meeting - May 11, 2017 Next Meeting - Thursday, December 14, 2017 at 6:00 PM
  Reported at the May 2017 regular board meeting.
Planning CommitteeMembers - H. Schick, D. Knutson, L. Baudoin, M. Mulder
 Last Meeting -March 9, 2017Next Meeting -Thursday, October 12, 2017 at 6:00 PM
 Reported at the March 2017 regular board meeting.
Nominating Committee Members - D. Knutson, M. Krahn, O. Foat
  Last Meeting - May 4, 2017 Next Meeting - Thursday, April 12, 2018 at 6:30 PM
  Reported at the May 2017 regular board meeting.
Finance Committee Members - M. Mulder, M. Krahn, D. Knutson, M. Rosek
  Last Meeting - June 8, 2017 Next Meeting - June 2018
  Reported at the June 2017 regular board meeting.
Operations CommitteeMembers - L. Baudoin, M. Krahn, M. Mulder
 Last Meeting - August 10, 2017Next Meeting -as needed
 Reported at the August 2017 regular board meeting.
Fundraising Committee Members - L. Baudoin, D. Knutson, H. Schick
 Last Meeting - October 27, 2016Next Meeting - as needed
 Reported at the November 2016 regular board meeting.
Art Committee Members - K. Nelson, H. Schick, H. Kramer
 Last Meeting - October 10, 2016Next Meeting - as needed
 Reported at the October 2016 regular board meeting.
BOARD PRESIDENT REMARKS
There were no board president remarks.
 BOARD MEMBER REMARKS
H. Schick thanked board members for their volunteer hours.
DIRECTOR'S REPORT
 
BUDGET/FINANCE
The Common Council approved the annual certification of eligibility for exemption from county library tax at their September 19, 2017 meeting.
 
CONTINUED SYSTEM INVOLVEMENT/AUTOMATION
The webinars presented during Trustee Training Week, August 21-25. are available online at wistrusteetraining.com/recordings.html.
 
The Wisconsin Library Association Annual Conference will be held October 18-20, 2017 at the Kalahari Resort and Convention Center in Wisconsin Dells. There are many excellent sessions for trustees, and the conference is a wonderful way to hear what is happening in libraries around Wisconsin, and to learn more about issues and trends in the larger library world. More details are available at wla.wisconsinlibraries.org/events-conferences/annual-conference.
 
Board members received an invitation to the Bridges Trustee Appreciation Dinner via email on August 21.
 
The September issue of Bridges’ newsletter featured an article about the improvements in accessibility the Oconomowoc Public Library has made over the past few years.
 
FRIENDS OF OPL
The Friends annual meeting will be Wednesday September 13 at 7 pm. The next meeting of the Friends board will be Wednesday, November 8 at 7 pm. The Friends book sale will be October 13-15, 2017. As a board member, you are a dues-free member of the Friends.
  
PERSONNEL/CONTINUING EDUCATION

The Circulation Processing Aide, Lynn Miracola, has accepted a position with another employer. An ad was posted with applications due September 13.

One of the library pages, Nicole Frank, had her last day on Wednesday August 23. Cali Jacobs was hired to replace her, and she began training on Wednesday, September 6. 

PUBLIC RELATIONS

Saturday September 30 will be the library’s last appearance at the Farmer’s Market this year. B. Bleck invited board members to volunteer to help. 

B. Bleck began mentoring a student in Oconomowoc High School’s Advanced Placement Digital Communications Seminar. This is a unique class in which students meet outside of the school building in local businesses (including the library) and work with community partners to learn professional and project management skills. They talk weekly and meet monthly during the fall semester.

[spacer height="-20px"]OLD BUSINESS
Consider/Act on changes to Sales in the Library Policy and Meeting Room Policy, Second Reading
There as a second reading of the updated Meeting Room Policy. H. Schick moved to approve the revised Meeting Room Policy and eliminate the Sales in the Library Policy. O. Foat seconded and the motion carried.
ADJOURN
There being no further business to properly come before this board, motion to adjourn was made by H. Schick and seconded by M. Rosek. Meeting adjourned at 7:44 pm.
 
Lissa Radder, Administrative Coordinator