OCONOMOWOC PUBLIC LIBRARY
BOARD OF TRUSTEES

September 15, 2016 Regular Board Meeting Minutes

CALL TO ORDER

M. Krahn called the meeting to order at 7:02 p.m. It was ascertained that the meeting had been properly posted.

ROLL CALL

MEMBERS PRESENT
L. Baudoin, M. Mulder, M. Krahn, S. Grothaus, K. Nelson, H. Schick, P. Gephart, D. Knutson

MEMBERS ABSENT
M. Miller

STAFF PRESENT
B. Bleck, L. Radder

MINUTES

It was moved by H. Schick and seconded by L. Baudoin to approve the minutes of the August 11, 2016 regular board meeting.

FINANCIAL AND STATISTICAL REPORTS

Statistical reports were distributed and reviewed.  Adult and teen programs and attendance are up year-to-date from 2015.  The following statistics are also up year-to-date from 2015 reference questions up 23.5%; wifi usage up 198%; holds filled up 15.8%; total circulation up 2.5%; web visits up 6%; Facebook engagement up 41%; items in adult DVD collection up 25% and DVD circulation is up 2.6%.  Internet use, new adult registration, and library visits are down.

August financial reports were reviewed.

VOUCHERS

The Board approved the p-card and check vouchers for August 2016 totaling $14,522.67.

COMMUNICATIONS & ANNOUNCEMENTS

The September newsletter and library related newspaper articles were included in the board packet.  A flyer for the annual Friends meeting and book sale was distributed.

COMMITTEE REPORTS

FACILITIES COMMITTEE – next meeting December 8, 2016 at 6:00 pm.

PLANNING COMMITTEE – to be scheduled.

FUNDRAISING COMMITTEE – will meet again when the need arises to raise funds.

NOMINATING COMMITTEE – will meet again in April 2017.

ART COMMITTEE – to be scheduled.

FINANCE COMMITTEE – next meeting June 2017.

OPERATIONS COMMITTEE - met August 31 and September 15, 2016.

The August 31, 2016 meeting was called to order at 6:03 pm by M. Krahn.   It was ascertained that the meeting had been properly posted. L. Baudoin, M. Krahn, M. Mulder, B. Bleck, and L. Radder were present.  It was moved by Matt Mulder, seconded by L. Baudoin to approve the minutes of the December 9, 2013 meeting. M. Krahn was chosen as committee chair.

Privacy Policy

B. Bleck suggested postponing discussion on the privacy policy.  The Bridges Library System is drafting a privacy policy that takes into account the new Return of Library Materials Legislation.  L. Baudoin moved to postpone discussion of the privacy policy, M. Mulder seconded.

Social Media Policy

B. Bleck presented a newly drafted Social Media Policy.  The policy was reviewed by the committee.  M. Mulder moved to present the Social Media Policy to the full board, L. Baudoin seconded.

Mobile Library Policy

The policy was reviewed and revised by the committee to clarify this policy covers local residential living facilities.  Expectations for returning materials were also revised.  Revisions to the policy will be made and reviewed by the committee at the next meeting.

The next meeting was scheduled for Thursday, September 15, 2016 at 6:00 pm.

Meeting adjourned at 5:38 pm.

The September 15, 2016 meeting was called to order at 6:07 pm by M. Krahn.   It was ascertained that the meeting had been properly posted. L. Baudoin, M. Krahn, B. Bleck, and L. Radder were present.  M. Mulder arrived at 6:55 pm. It was moved by L. Baudoin and seconded by M. Krahn to approve the minutes of the August 31, 2016 meeting.

Privacy Policy

B. Bleck requested postponement of discussion on the Privacy Policy until after the Bridges Library System draft is reviewed by the APL (Alliance of Public Libraries) reviews it at their next meeting on September 16, 2016.

Mobile Library Policy

B. Bleck presented the committee with a more detailed revision of the policy.  The revised policy was reviewed and discussed.  It was moved by L. Baudoin and seconded by M. Mulder to present the Mobile Library Policy, with revisions, to the full board at the October 13, 2016 regular board meeting.

The next meeting was scheduled for October 19, 2016 at 6:00 pm.

Meeting adjourned at 6:56 pm.

BOARD PRESIDENT REMARKS

M. Krahn welcomed S. Grothaus to the board.

BOARD MEMBER REMARKS

H. Schick reminded board members to track their library related volunteer hours and submit them at the end of every month for future grant opportunities.

M. Mulder shared details from a recent conference he attended regarding the role of the library in the educational system and outputs versus outcomes.

DIRECTOR’S REPORT

BUILDING

The parking campus construction is running just a bit behind schedule for Phase 1. The timeline for beginning phase two has shifted back to about September 19, but the goal date for finishing the project is still October 21, as Phase 1 is a smaller project than Phase 2.

The library submitted a proposal to the city’s Architectural Commission regarding our exterior signage project. The commission will met Wednesday September 14 to consider the proposal.  The commission approved the signage on all four sides of the building with lighting on the east and west ends.  They did not approve lighting on the north side of the building until the lighting from the new parking lot lights are installed to see if additional signage lighting is needed.

PERSONNEL

The library is currently in the hiring process for a part-time substitute reference librarian. When Beth Arnott retired from her part-time reference librarian position, Linda Braunschweig (the prior part-time substitute) took over her hours, leaving a vacancy for the position of substitute.

LIBRARY OPERATIONS

The library has transitioned to our school-year schedule. The library is now open Saturdays from 9 am to 5 pm (instead of the summer schedule for Saturdays, which is 9 am to 1 pm). In October, the library will be open Sundays from 1 pm to 4 pm through April.

CONTINUING SYSTEM INVOLVEMENT/CONTINUING EDUCATION

B. Bleck attended the annual Southeast Wisconsin Library Directors’ Retreat in August, and found it valuable and well worth the day. H. Kramer will be taking a 4-week online course by the American Library Association on the Dewey Decimal System/WebDewey. L. Radder has registered for an online class on infographics offered by UW-Madison School of Library and Information Studies. M. Muehlenberg will attend the “Back in Circulation” conference in October offered by UW-SLIS.

CHILDREN’S PROGRAMMING

With the addition of 20 hours of staff time in the youth services department (due to adding the Special Services Coordinator position), the library is going to experiment with each of the two youth services staff working one evening per week, which will allow us to offer regular evening programs. The hope is that families who are unable to attend programs during the day will take advantage of evening programming.

A great collaboration between the library, the rec department, many city departments, and local businesses will come to fruition on Friday October 10 with “Touch a Truck” in parking lot north of the library.

ADULT PROGRAMMING

The blood drive held at the library on Thursday August 25 was a great success, with 29 pints of blood collected. Due to the success of this drive and the drive held earlier this summer, the library is planning to hold a blood drive every eight weeks here at the library.

FRIENDS OF OPL

The Friends will hold their annual meeting on Monday October 10 at 7 pm. The fall book sale will be October 14-16. As a reminder, all library trustees are dues-free members of the Friends.

OLD BUSINESS

No Old Business

NEW BUSINESS

Social Media Policy First Reading

M. Mulder moved to read the policy by title, H. Schick seconded.  The Social Media Policy was discussed.  D. Knutson moved to approve the first reading with edits discussed, S. Grothous seconded.

VIDEOS

Short Takes for Trustees: Strategic Planning was viewed.

There being no further business to properly come before this Board, motion to adjourn was made by H. Schick, seconded by D. Knutson and carried. Meeting adjourned at 8:07pm.

L. Radder, Recording Secretary