Gifts & Donations Policy

Materials Donations

The Library Board of Trustees has the authority to make whatever disposition it deems appropriate of any donated materials.

Library materials shall be accepted as gifts if the Director deems the material(s) consistent with the Library’s Collection Development Policy. Due to the quantity of donated materials the Library receives, the Library is unable to notify donors if materials are added to the Library’s collection.

The Library shall not accept materials that are not outright gifts or gifts in lieu of payment for lost and damaged materials.

Any gift accepted by the Library is subject to the following conditions –

  • The Library retains unconditional ownership of the gift.
  • The Library determines its own use or other disposition of the gift.
  • The Library decides the conditions of display, housing, and access to the gift.

Gift Fund

The Library Board of Trustees is the custodian of the Library’s Gift Fund. The Gift Fund is separate from the Library’s operating budget. Gift Fund expenditures shall, in general, be for special projects, programs, or resources, and for start­up funds and building enhancements, that supplement and do not supplant regular operating or capital improvement budget appropriations. Gift Fund expenditures must be approved by the Library Director, who will confer with the Library Board as he/she sees fit.

Designated gifts will be accepted if they meet the Collection Development Policy and/or the Gifts & Donations Policy.

The Gift Fund balance is reported regularly to the Library Board. Any expenditures from the Gift Fund are approved at the monthly Library Board meeting.

Planned Giving

The Oconomowoc Public Library can be named as a beneficiary in an estate. Bequests may be made as outright gifts of a specific amount, a percentage of the estate, or by naming the Oconomowoc Public Library as an alternative beneficiary through a trust. Planned gifts can include a set amount of money; life insurance, retirement plan, or stock payouts; certain assets, including real estate or tangible personal property; all or a percentage of an estate after all other obligations are paid. Planned gifts remain confidential unless the donor agrees to be acknowledged publicly. In general, planned gifts are added to the Library’s Gift Fund, unless the Library Board directs the Library Director otherwise.

Adopted 9/28/1978
Reconfirmed 3/8/1995
Reconfirmed 5/11/2000
Revised 3/14/2002
Revised 5/12/2005
Reconfirmed 6/11/2009
Revised 4/9/2020
Revised 10/14/2021